Accounts Payable

Lee Hecht Harrison Nederland B.V.; Miami (FL); Hybrid; USD 37,000 - 41,000; Full time

Job summary

Lee Hecht Harrison Nederland B.V. is seeking an Accounts Payable Specialist in the Miami area to support the accounting team with day-to-day AP functions.

You will process invoices, manage expense coding, perform three-way matching, assist with month-end close, and handle vendor communications in a hybrid schedule.

The role requires at least two years of AP experience, proficiency in QuickBooks, solid knowledge of sales and use tax, strong Excel skills, and excellent attention to detail.

Qualifications

• Minimum 2 years of accounts payable experience, including exposure to month-end close.
• Proficient in QuickBooks (Desktop and/or Online).
• Working knowledge of sales and use tax.
• Intermediate Excel skills, including lookups and pivot tables.
• Strong attention to detail, organizational skills, and ability to work independently.
• Professional written and verbal communication skills.

Responsibilities

• Review, verify, and process vendor and subcontractor invoices, ensuring proper documentation, approvals, and account coding.
• Perform three-way matching of purchase orders, receiving documentation, and invoices.
• Prepare weekly payment recommendations for management review and approval.
• Process approved ACH, wire, and corporate credit card payments.
• Reconcile vendor statements and resolve discrepancies with vendors and internal departments.
• Manage employee expense reports and corporate credit card transactions through an expense management platform, including coding, policy compliance, and receipt follow-up.

Skills

Accounts payable

Excel

Communication

Attention to detail

Tools

QuickBooks

Job description

Accounts Payable Specialist

Location: Miami-Dade County, FL
Schedule: Hybrid
Compensation: $27-$30/hour DOE

About the Opportunity

A growing South Florida-based company is seeking an experienced Accounts Payable Specialist to support the accounting team and manage the day-to-day accounts payable function. Reporting directly to the Finance leadership team, this role is responsible for invoice processing, expense management, vendor maintenance, reconciliations, and support of month-end close activities. The position offers the opportunity to take on increased responsibility over time.

Key Responsibilities

Accounts Payable

• Review, verify, and process vendor and subcontractor invoices, ensuring proper documentation, approvals, and account coding.

• Perform three-way matching of purchase orders, receiving documentation, and invoices.

• Prepare weekly payment recommendations for management review and approval.

• Process approved ACH, wire, and corporate credit card payments.

• Reconcile vendor statements and resolve discrepancies with vendors and internal departments.

• Manage employee expense reports and corporate credit card transactions through an expense management platform, including coding, policy compliance, and receipt follow-up.

Expense Coding & Tax Compliance

• Code expenses to the appropriate general ledger accounts, jobs, and business units.

• Apply sales and use tax regulations to vendor purchases.

• Review and correct coding discrepancies prior to month-end close.

• Identify trends impacting tax reporting and departmental financial results.

Reporting & Month-End Close

• Prepare weekly accounts payable reports, including aging, upcoming payment obligations, cash requirements, and outstanding issues.

• Monitor and reconcile open purchase orders, identifying items requiring accruals or closure.

• Assist with month-end close activities related to accounts payable and expense reporting.

Vendor Administration & Accounting Support

• Maintain vendor records, including collection of W-9 documentation.

• Track and update vendor insurance documentation and compliance records.

• Verify vendor banking changes prior to updating payment information.

• Provide backup support for billing and administrative accounting functions as needed.

Qualifications

• Minimum 2 years of accounts payable experience, including exposure to month-end close.

• Experience with QuickBooks (Desktop and/or Online).

• Working knowledge of sales and use tax.

• Intermediate Microsoft Excel skills, including lookups and pivot tables.

• Strong attention to detail, organizational skills, and ability to work independently.

• Professional written and verbal communication skills.

Pay Details: $27.00 to $30.00 per hour

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.