Accounts Payable Specialist

Apex-International; Eden Prairie (MN); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Medical benefits

Rx, Dental, Vision benefits

Short & Long-term Disability

Life Insurance and AD&D

401(k) Retirement Plan with company 
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Employee Assistance Program

Job summary

Apex International in Eden Prairie, MN is seeking an experienced Accounts Payable Specialist to join our Accounting team on-site. This role focuses on supplier invoice processing, payment administration, vendor maintenance, and AP activities in a fast-paced manufacturing setting.

The ideal candidate is detail-oriented, highly organized, and comfortable managing multiple priorities while delivering accurate financial transactions and strong vendor relations. This is a full-time, on-site position.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or equivalent experience.
• 2+ years of accounts payable experience.
• Experience processing high volumes of invoices with accuracy.
• Knowledge of invoice matching, purchase orders, general ledger coding.
• Proficiency in Microsoft Excel, Outlook, and ERP or accounting systems.
• Strong communication, organization, problem-solving, and time management skills.
• Ability to handle confidential financial information with discretion.

Responsibilities

• Review, code, and process supplier invoices, credit memos, and employee expense reports.
• Perform invoice matching and reconcile purchase orders, receiving documentation, and invoices.
• Research and resolve pricing, quantity, freight, tax, and payment discrepancies.
• Process vendor payments through approved payment methods and support cash management activities.
• Maintain vendor records, payment terms, tax documentation, and banking information.
• Respond to supplier inquiries and reconcile vendor statements and account balances.
• Monitor outstanding items and work proactively to resolve issues that may impact operations.
• Support month-end and year-end close activities, reconciliations, and reporting.
• Maintain accurate records in accordance with company policies and audit requirements.
• Assist with tax reporting, audits, and compliance-related activities.
• Identify opportunities to improve processes, controls, efficiency, and supplier service.
• Provide backup support for other accounting functions as needed.

Skills

Accounts payable

Excel

Communication

Organization

Attention to detail

Education

Associate degree in Accounting/Finance/Business Administration

Tools

ERP systems

Accounting software

Microsoft Excel

Job description

Apex International is seeking an experienced Accounts Payable Specialist to join our Accounting team in Eden Prairie, Minnesota. This is a full-time, on-site position responsible for supplier invoice processing, payment administration, vendor account maintenance, and accounts payable activities in a fast-paced manufacturing environment. The role works closely with Purchasing, Receiving, Operations, Finance, and suppliers to ensure accurate financial transactions, timely payments, and strong vendor relationships.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining accuracy and providing excellent internal and external customer service.

Key Responsibilities

• Review, code, and process supplier invoices, credit memos, and employee expense reports
• Perform invoice matching and reconcile purchase orders, receiving documentation, and invoices
• Research and resolve pricing, quantity, freight, tax, and payment discrepancies
• Process vendor payments through approved payment methods and support cash management activities
• Maintain vendor records, payment terms, tax documentation, and banking information
• Respond to supplier inquiries and reconcile vendor statements and account balances
• Monitor outstanding items and work proactively to resolve issues that may impact operations
• Support month-end and year-end close activities, reconciliations, and reporting
• Maintain accurate records in accordance with company policies and audit requirements
• Assist with tax reporting, audits, and compliance-related activities
• Identify opportunities to improve processes, controls, efficiency, and supplier service
• Provide backup support for other accounting functions as needed

Qualifications

Required

• Associate degree in Accounting, Finance, Business Administration, or equivalent experience
• Two or more years of accounts payable experience, preferably in a manufacturing environment
• Experience processing high volumes of invoices with accuracy and attention to detail
• Knowledge of invoice matching, purchase orders, general ledger coding, and basic accounting principles
• Proficiency in Microsoft Excel, Outlook, and ERP or accounting systems
• Strong communication, organization, problem-solving, and time management skills
• Ability to handle confidential financial information with discretion

Preferred

• Experience in manufacturing, distribution, or other inventory-based environments
• Experience with ERP systems and automated invoice-processing tools
• Familiarity with inventory transactions, standard costing, sales and use tax, and supplier tax reporting
• Experience supporting audits, internal controls, or continuous improvement initiatives

Benefits

• Medical, Rx, Dental, Vision benefits
• Short term & Long-term Disability
• Life Insurance and AD&D
• 401(k) Retirement Plan with company match
• Employee Assistance Program
• Hourly rate of $27.00 - $30.00, commensurate with experience

Why Apex?

At Apex, our success is built on customer focus, continuous improvement, stewardship, and a results-driven culture. We are committed to creating an environment where employees can grow professionally while contributing to innovative solutions for our customers.

If you're looking to join a collaborative team where your attention to detail and accounting expertise help support operational success, we'd love to hear from you.