Accounts Payable Specialist

Exemplis; Cypress (CA); On-site; USD 64,816,000 - 90,748,000; Full time

Benefits offered by this job

Competitive Salary

Employee Discounts

Hit our Numbers Lunch

Job summary

Exemplis is seeking an Accounts Payable Specialist to handle routine AP transactions, data entry, and invoice coding. The role requires reviewing invoices, resolving discrepancies, and maintaining vendor communications in a hybrid Cypress, CA setting.

The position emphasizes accuracy, collaboration with Purchasing, and supporting AP procedures while contributing to a customer-focused finance team.

Qualifications

• 2+ years of accounts payable experience in a high volume environment.
• Excellent verbal / written communication skills.
• Satisfactory credit and criminal background check.
• Manufacturing background.
• Able to process 1,000 invoices per month.
• Experience with 3-way matching AP processes.

Responsibilities

• Process invoices against purchase orders and receiving reports, checking prices billed match PO and code invoices as needed.
• Code non-inventory payables such as expense reimbursements and utilities.
• Communicate with vendors on AP issues and resolve problems.
• Coordinate with purchasing and receiving on inventory-related issues.
• Perform routine statement reconciliations on AP accounts.
• Assist in developing AP procedures and protocols.
• Update daily activity summaries and vendor logs.
• Perform other duties as assigned.

Skills

Accounts Payable experience

Verbal & written communication

Bilingual Spanish

3-way matching AP processes

Excel proficiency

10-key by touch

Education

College degree in Business or Accounting

Tools

Microsoft Office

Job description

Salary Range: $22.62 - $31.67

Position Summary:

The Accounts Payable Specialist is responsible for the collection and processing of routine accounts payable transactions. The primary duties include data entry, coding of invoices, researching and resolving discrepancies accurately and efficiently.

This is a hybrid role requiring onsite work three days per week in Cypress (Tuesday, Wednesday, and Thursday).

Responsibilities and Essential Functions:

• Process invoices against purchase orders and receiving reports, checking to ensure that prices being billed correspond with the purchase order and code invoices as necessary.
• Process and code non-inventory payables such as expense reimbursements and utility costs.
• Communicate with vendors on AP-related issues and requests, researches and resolves issues with problem invoices, including recommending corrective action.
• Communicate with purchasing and receiving on all issues pertaining to inventory-related issues.
• Perform routine statement reconciliations on AP-associated accounts.
• Assist in the development of AP procedures and protocols.
• Updates daily activity summary sheets and vendor log.
• Performs other duties as assigned.

Qualifications, Skills and Education:

Required Qualifications:

• 2+ years of accounts payable experience in a high volume environment.
• Excellent verbal / written communication skills.
• Satisfactory credit and criminal background check.
• Manufacturing background.
• Able to process 1,000 invoices per month.
• Experience with 3-way matching AP processes.

Preferred Qualifications:

• Proficient in Excel and other Microsoft Office applications.
• 10-key by touch.
• Bilingual Spanish
• College degree in Business or Accounting field.

Perks and Benefits:

Perks and Benefits:
We hope that you’re excited by the possibilities that come along with working at Exemplis! With us, TEAM comes first. We bring integrity, passion, and excellence to work each day. Being part of our team means living our core values and thriving in an environment of constant innovation and positive change.

In addition to our unique culture, we also offer these fun perks and benefits.

• Competitive Salary: Our compensation philosophy is to be externally competitive, internally fair, and not win or lose on compensation. Salary ranges are developed with the support of national benchmarks and industry best practices that adjusts to your cost of labor, years of relevant experience, skill set, and education.
• Employee Discounts: We offer our employees discounts across all of our product lines.
• Hit our Numbers Lunch: When we hit our monthly milestones, we all celebrate!

About Us:

It all started in a small warehouse in California with just three employees, a fax machine and a bell that rang out every time a chair came down the conveyor belt. 30 years later, Exemplis continues to lead, innovate and disrupt an array of industries through its growing family of brands — including SitOnIt Seating, Timbuk2, X-Chair, Maverick, Mavix, Edloe Finch, and Albany Park. From sustainable manufacturing to outreach programs and more, we strive to make a positive impact on everyone we serve. We make sure our people (and their communities) are at the core of our organization. To make a difference, we must be a champion of diversity, inclusion, service and social justice — above all else. Are you ready to be a part of something special? We have headquarters, offices and retail stores across the U.S. (plus a variety of flexible work opportunities).
Exemplis is an Equal Opportunity Employer and our company adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. Read our full statement on our careers page.