Credit and Collections Specialist - B2B/ECOMM

Exemplis LLC; Cypress (CA); Hybrid; USD 31,000 - 44,000; Full time

Benefits offered by this job

Competitive salary

Employee discounts

Hit our numbers lunch

Job summary

Exemplis is seeking a Credit & Collections Specialist with B2B and eCommerce experience to evaluate credit applications, assign credit lines, manage receivables, and drive timely collections while minimizing bad debt risk. This role is hybrid, onsite three days per week in Cypress, CA, with collaboration across Sales and Customer Service to maintain healthy cash flow.

The position requires strong communication, dispute resolution skills, and proactive relationship management with customers

Qualifications

• Minimum 1 year of commercial collections experience.
• Strong customer service skills with professional phone etiquette.
• Excellent communication, negotiation, and problem-solving abilities.
• Understanding of business cycles, from order processing to collections.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

Responsibilities

• Evaluate new customer credit applications, financial statements, credit reports, and trade references.
• Assign appropriate credit limits and terms while monitoring creditworthiness.
• Review credit holds and make timely credit decisions using sources like Dun & Bradstreet.
• Collect, verify and maintain resale certificates.
• Proactively manage customer relationships, aging, and collections with Sales and Customer Service to resolve disputes.
• Distribute invoices and acknowledgments accurately.
• Reconcile monthly AR cash receipts with system and bank records.

Skills

Commercial collections experience

Customer service

Communication & negotiation

Independent work

eCommerce receivables experience

Microsoft Office Suite

AX Dynamics 2012 and Dynamics 365

Tools

Microsoft Office Suite

AX Dynamics 2012

Dynamics 365

Job description

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Credit and Collections Specialist - B2B/ECOMM

Company: Exemplis

Department: Credit & Collections

Location: Cypress, CA, US, 90630

Work Designation: Hybrid

Salary Range: $22.62- $31.67

Position Summary:

We are seeking a Credit & Collections Specialist with experience in business-to-business (B2B) accounts receivable and eCommerce receivables. The ideal candidate will evaluate B2B credit applications, assign credit lines, manage outstanding invoices, and ensure timely collections while minimizing bad debt risk. This role also involves eCommerce receivables reconciliation and fraud prevention.

Success in this position requires proactive customer communication, effective dispute resolution, and a commitment to maintaining healthy cash flow for the organization.

This is a hybrid role requiring onsite work three days per week (Tuesday, Wednesday, and Thursday).

Responsibilities and Essential Functions:

• Evaluate new customer credit applications, financial statements, credit reports, and trade references.
• Assign appropriate credit limits and terms while continuously monitoring and reassessing B2B customer creditworthiness to mitigate financial risk.
• Review credit holds and make timely, well-informed credit decisions by analyzing credit lines, Dun & Braddstreet reports, payment trends and account and invoice status.
• Collect, verify and maintain resale certificates.
• Collections & Customer Relationship Management
• Proactively manage customer relationships, aging, and collections while collaborating with Sales and Customer Service to resolve disputes and credit concerns.
• Distribute invoices and acknowledgments accurately.
• Accounts Receivable, Reporting & Reconciliation
• Reconcile monthly AR cash receipts with system and bank records to ensure accuracy.
• Process credit and debit memos.
• Manage reporting for Edloe, Albany, and PayPal Wallet activity processed through Shopify.
• Identify, research, and report payment discrepancies and required corrections to management.
• Additional Responsibilities
• Assist with payment processing, including check-by-phone, credit cards, wire transfers, and EFTs.
• Support special projects related to credit, collections, and revenue security.

Key Performance Criteria

Review credit holds and make timely, well-informed credit decisions by analyzing credit lines, Dun & Bradstreet reports, payment trends, and account and invoice status. Collect, verify, and maintain resale certificates.

• DSO: ≤ 22.0
• Bad debt: Minimized and within company benchmarks
• Collections efficiency: Proactive, effective collection efforts
• Aging Buckets: Maintain 85% current AR with less than 1% in the 90+ day aging bucket

Qualifications, Skills and Education:

Required Qualifications

Minimum 1 year of commercial collections experience

Strong customer service skills with professional phone etiquette

Excellent communication, negotiation, and problem-solving abilities

• Understanding of business cycles, from order processing to collections

Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment

Preferred Qualifications

• Experience in B2B Accounts Receivable within e-commerce environment

Proficiency inMicrosoft Office Suite

Familiarity with AX Dynamics 2012 and Dynamics 365

• Experience handling eCommerce receivables

Perks and Benefits:
We hope that you’re excited by the possibilities that come along with working at Exemplis! With us, TEAM comes first. We bring integrity, passion, and excellence to work each day. Being part of our team means living our core values and thriving in an environment of constant innovation and positive change.

In addition to our unique culture, we also offer these fun perks and benefits.

Competitive Salary: Our compensation philosophy is to be externally competitive, internally fair, and not win or lose on compensation. Salary ranges are developed with the support of national benchmarks and industry best practices that adjusts to your cost of labor, years of relevant experience, skill set, and education.

Employee Discounts: We offer our employees discountsacross all of our product lines.

Hit our Numbers Lunch: When we hit our monthly milestones, we all celebrate!

About Us:

It all started in a small warehouse in California with just three employees, a fax machine and a bell that rang out every time a chair came down the conveyor belt. 30 years later, Exemplis continues to lead, innovate and disrupt an array of industries through its growing family of brands — including SitOnIt Seating,Timbuk2, X-Chair, Maverick, Mavix, Edloe Finch, and Albany Park. From sustainable manufacturing to outreach programs and more, we strive to make a positive impact on everyone we serve. We make sure our people (and their communities) are at the core of our organization. To make a difference, we must be a champion of diversity, inclusion, service and social justice — above all else. Are you ready to be a part of something special? We have headquarters, offices and retail stores across the U.S. (plus a variety of flexible work opportunities). Learn more and apply today.

Nearest Major Market: Orange County
Nearest Secondary Market: Los Angeles

Exemplis is an Equal Opportunity Employer and our company adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. Read our full statement on our careers page.