Accounts Payable Specialist

International Minerals Carlsbad, LLC; Carlsbad (NM); On-site; USD 42,000 - 62,000; Full time

Job summary

International Minerals Carlsbad, INC. is seeking a detail-oriented Accounts Payable Specialist to support accurate and timely accounts payable operations.

The role involves processing invoices, ensuring proper supporting documentation, and coding expenses to GL accounts, with involvement in month-end close. The ideal candidate understands GAAP, supports two-way/three-way invoice matching, and has experience with Microsoft Dynamics as a plus.

Qualifications

• High school diploma or equivalent required.
• Experience in accounts payable, bookkeeping, accounting, or related financial experience preferred.
• Familiarity with GAAP and internal controls.
• Experience supporting month-end closing activities.
• Proficiency in Microsoft Office applications (Excel, Outlook).
• Strong attention to detail and accuracy.
• Ability to manage high volume invoices and deadlines.
• Strong analytical, problem-solving, and communication skills.

Responsibilities

• Review, code, and process vendor invoices accurately and within deadlines.
• Perform two-way and three-way matching of invoices, PO, and receiving docs.
• Assign GL codes, cost centers, departments, and project information.
• Verify invoices for accuracy and proper documentation.
• Enter invoices and AP data into the accounting system.
• Research and resolve invoice and pricing discrepancies.
• Communicate with vendors, procurement, and internal teams.
• Reconcile vendor statements and follow up on outstanding balances.
• Assist with weekly payments (checks, ACH, etc.).
• Maintain AP records per company policies and keep records up to date.
• Support month-end closing activities, including reconciliations and accruals.
• Help ensure AP transactions comply with GAAP and internal controls.
• Respond to vendor inquiries and resolve payment issues promptly.
• Support audits with requested documentation.
• Identify opportunities to improve AP accuracy and processes.
• Perform additional accounting/admin duties as assigned.

Skills

Two-way and three-way matching

GAAP understanding

Analytical skills

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Dynamics (preferred)

Job description

International Minerals Carlsbad, INC.is seeking a detail-oriented Accounts Payable Specialist to support accurate and timely accounts payable operations. This position is responsible for processing invoices, verifying supporting documentation, coding expenses to the appropriate general ledger accounts, and assisting with month-end closing activities.

The ideal candidate understands Generally Accepted Accounting Principles (GAAP), has experience with two-way and three-way invoice matching, and can effectively investigate and resolve discrepancies. Experience using Microsoft Dynamics is a plus.

Essential Responsibilities

• Review, code, and process vendor invoices accurately and within established deadlines.
• Perform two-way and three-way matching of invoices, purchase orders, and receiving documentation.
• Assign appropriate general ledger account codes, cost centers, departments, and project information.
• Verify invoices for accuracy, proper authorization, and supporting documentation.
• Enter invoices and related accounts payable information into the accounting system.
• Research and resolve invoice, pricing, purchase order, and receiving discrepancies.
• Communicate professionally with vendors, procurement personnel, receiving teams, and internal departments.
• Reconcile vendor statements and follow up on missing invoices, credits, or outstanding balances.
• Assist with weekly payment processing, including checks, ACH payments, and other approved payment methods.
• Maintain accurate and complete accounts payable records in accordance with company policies and recordkeeping requirements.
• Support month-end closing activities, including account reconciliations, accruals, and outstanding invoice reviews.
• Help ensure accounts payable transactions are processed in accordance with GAAP and established internal controls.
• Respond to vendor inquiries and resolve payment-related concerns promptly.
• Support internal and external audits by providing requested documentation.
• Identify opportunities to improve accounts payable accuracy, efficiency, and workflow.
• Perform additional accounting and administrative duties as assigned.

Minimum Qualifications

• High school diploma or equivalent required.
• Previous accounts payable, bookkeeping, accounting, or related financial experience.
• Familiarity with GAAP and standard accounting controls.
• Experience supporting month-end closing activities.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Strong attention to detail and commitment to accuracy.
• Ability to organize and prioritize a high volume of invoices and competing deadlines.
• Strong analytical, problem-solving, and communication skills.
• Ability to handle confidential financial and business information appropriately.

Preferred Qualifications

• Experience using Microsoft Dynamics.
• Accounts payable experience within mining, manufacturing, construction, oil and gas, utilities, or another industrial environment.
• Experience working with purchase orders, receiving documentation, vendor statements, and general ledger reconciliations.
• Additional coursework or training in accounting, finance, or business administration.
• Work Environment

This position supports accounting operations within an active industrial organization. The Accounts Payable Specialist must be comfortable working across departments and communicating with employees, vendors, procurement personnel, and operational leaders to resolve issues and maintain accurate financial records.

International Minerals Carlsbad, INC.is an equal opportunity employer. Employment decisions are made without regard to any status protected by applicable federal, state, or local law.