AP Specialist

Prismhr Hire; Carlsbad (NM); On-site; USD 45,000 - 65,000; Full time

Job summary

International Minerals Carlsbad LLC is seeking a detail-oriented Accounts Payable Specialist to process invoices, verify documentation, code expenses to the correct GL accounts, and assist with month-end closing.

The ideal candidate understands GAAP, performs two-way and three-way invoice matching, and communicates clearly with vendors and internal teams. Experience with Microsoft Excel and Dynamics is a plus.

Qualifications

• High school diploma or equivalent required.
• Experience in accounts payable, bookkeeping, or related finance role.
• Familiarity with GAAP and standard accounting controls.
• Experience supporting month-end closing activities.
• Proficiency in Excel, Outlook, and MS Office.

Responsibilities

• Review, code, and process vendor invoices accurately and on time.
• Perform two-way and three-way matching with POs and receiving docs.
• Enter invoices into the accounting system and maintain records.
• Reconcile vendor statements and resolve discrepancies.
• Assist with weekly payment processing (checks, ACH).
• Support month-end closing activities and account reconciliations.
• Respond to vendor inquiries promptly and professionally.
• Support audits with requested documentation.

Skills

GAAP knowledge

Excel proficiency

Two-way/three-way matching

Vendor communication

Attention to detail

Analytical skills

Time management

Education

High school diploma or equivalent

Tools

Microsoft Dynamics

Job description

International Minerals Carlsbad LLC is seeking a detail-oriented Accounts Payable Specialist to support accurate and timely accounts payable operations. This position is responsible for processing invoices, verifying supporting documentation, coding expenses to the appropriate general ledger accounts, and assisting with month-end closing activities.

The ideal candidate understands Generally Accepted Accounting Principles (GAAP), has experience with two-way and three-way invoice matching, and can effectively investigate and resolve discrepancies. Experience using Microsoft Dynamics is a plus.

Essential Responsibilities

• Review, code, and process vendor invoices accurately and within established deadlines.
• Perform two-way and three-way matching of invoices, purchase orders, and receiving documentation.
• Assign appropriate general ledger account codes, cost centers, departments, and project information.
• Verify invoices for accuracy, proper authorization, and supporting documentation.
• Enter invoices and related accounts payable information into the accounting system.
• Research and resolve invoice, pricing, purchase order, and receiving discrepancies.
• Communicate professionally with vendors, procurement personnel, receiving teams, and internal departments.
• Reconcile vendor statements and follow up on missing invoices, credits, or outstanding balances.
• Assist with weekly payment processing, including checks, ACH payments, and other approved payment methods.
• Maintain accurate and complete accounts payable records in accordance with company policies and recordkeeping requirements.
• Support month-end closing activities, including account reconciliations, accruals, and outstanding invoice reviews.
• Help ensure accounts payable transactions are processed in accordance with GAAP and established internal controls.
• Respond to vendor inquiries and resolve payment-related concerns promptly.
• Support internal and external audits by providing requested documentation.
• Identify opportunities to improve accounts payable accuracy, efficiency, and workflow.
• Perform additional accounting and administrative duties as assigned.

Minimum Qualifications

• High school diploma or equivalent required.
• Previous accounts payable, bookkeeping, accounting, or related financial experience.
• Familiarity with GAAP and standard accounting controls.
• Experience supporting month-end closing activities.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Strong attention to detail and commitment to accuracy.
• Ability to organize and prioritize a high volume of invoices and competing deadlines.
• Strong analytical, problem-solving, and communication skills.
• Ability to handle confidential financial and business information appropriately.

Preferred Qualifications

• Experience using Microsoft Dynamics.
• Accounts payable experience within mining, manufacturing, construction, oil and gas, utilities, or another industrial environment.
• Experience working with purchase orders, receiving documentation, vendor statements, and general ledger reconciliations.
• Additional coursework or training in accounting, finance, or business administration.
• Work Environment

This position supports accounting operations within an active industrial organization. The Accounts Payable Specialist must be comfortable working across departments and communicating with employees, vendors, procurement personnel, and operational leaders to resolve issues and maintain accurate financial records.

International Minerals Carlsbad LLC is an equal opportunity employer. Employment decisions are made without regard to any status protected by applicable federal, state, or local law.