Accounts Payable Specialist

Staff Hire, LLC; Seattle (WA); On-site; USD 60,000 - 80,000; Full time

Job summary

Staff Hire, LLC is seeking an organized accounts payable professional in the Seattle area to accurately track cash flow, maintain a database of financial information, and resolve issues that arise. The ideal candidate will be able to track 1099s and prepare year-end reports.

Responsibilities include reviewing invoices, processing expense reports, verifying vendor payments, and ensuring compliance with approved vendors and policies. Strong Excel skills and ERP experience are required.

Qualifications

• 3+ years of professional Accounts Payable experience.
• Experience with high-volume payment processing and multiple electronic payment methods.
• GAAP knowledge and accounting principles.
• Strong Excel skills and ERP familiarity (Sage, Acumatica).
• Excellent analytical and problem-solving abilities with attention to detail.
• Ability to work independently while collaborating with internal teams.
• Experience tracking 1099s and year-end reporting.

Responsibilities

• Review and record invoices from vendors to ensure accuracy in billing.
• Process expense reports from employees; identify discrepancies and elevate appropriately.
• Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses.
• Maintain 1099s and generate report at year end.

Skills

Accounts Payable

High-volume Payments

Multi-Entity Support

GAAP Knowledge

Payment Reconciliation

Excel Skills

ERP Software

Problem Solving

Attention to Detail

Time Management

Communication

Vendor Relations

Independent & Team Work

Process Automation

Tools

Sage

Acumatica

Job description

The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end.

Responsibilities

• Review and record invoices from vendors to ensure accuracy in billing
• Process expense reports from employees Identify discrepancies and elevate in appropriate manner
• Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses
• Maintain 1099s and generate report at year end

Qualifications

• 3+ years of professional Accounts Payable experience.
• Experience working with high-volume payment processing and multiple electronic payment methods.
• Previous experience supporting multiple entities, business units, or international operations is strongly preferred.
• Working knowledge of accounting principles and U.S. GAAP.
• Strong experience reconciling payments, accounts, and vendor activity.
• Advanced Microsoft Excel skills.
• Hands-on experience with ERP or accounting software; Sage, Acumatica, or comparable systems is a plus.
• Strong analytical and problem-solving abilities with the ability to research discrepancies through resolution.
• Excellent attention to detail and commitment to accuracy.
• Ability to organize and prioritize a high volume of work while consistently meeting deadlines.
• Strong written and verbal communication skills.
• Comfortable communicating directly with vendors and partnering with internal accounting and business teams.
• Ability to work independently while contributing effectively within a collaborative accounting environment.
• Interest in process improvement, automation, and improving the efficiency of accounting operations.