SE Sr Accounts Payable Specialist

Bellingham Marine; Jacksonville (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

A marine services company in Jacksonville, Florida is seeking a Senior Accounts Payable Specialist to oversee financial transactions and maintain vendor relationships. The ideal candidate will have 4-6 years of experience in the construction or manufacturing sector, demonstrating a strong understanding of accounts payable processes. Responsibilities include ensuring payment accuracy, responding to vendor inquiries, and implementing process improvements. Proficiency in relevant accounting software is preferred, and strong communication skills are essential for this role.

Qualifications

• Acute attention to detail and accuracy.
• Highly resourceful and analytical nature.
• Strong understanding of full cycle Accounts Payable.
• Ability to maintain confidentiality with sensitive information.

Responsibilities

• Oversee and manage processing of transactions and payments.
• Maintain vendor relationships and analyze financial data.
• Ensure all Vendor invoices are captured in system timely.
• Prepare and submit check files, wire transfers, and ACH payments.
• Assist with month-end closing procedures.

Skills

Attention to detail

Analytical skills

Communication skills

Leadership skills

Time management

Organizational skills

Confidentiality

Education

4-6 years of experience in Construction or manufacturing

Tools

MS Word

MS Excel

MS Outlook

Timberline or Viewpoint

Concur

Job description

The Senior Accounts Payable Specialist will oversee and manage the processing of transactions and payments, ensuring accuracy and timeliness. This role involves maintaining vendor relationships, analyzing financial data, and contributing to the continuous improvement of the accounts payable process Successful candidate will be required to complete an administrative background screen as part of the onboarding process.

Essential Duties and Responsibilities

• Approves New Vendors and reviews once set up in ERP to ensure accurate input
• Responsible for responding to Vendor inquiries and management of statements to ensure all Vendor invoices are captured in BM system on a timely basis
• Review and verify for Final approval invoices for accuracy, appropriate documentation and prior to g/1 posting and payment
• Communicates with Controller to assist with taking discounts, as available
• Prepare, process, and submit check files, wire transfers, ACH payments, and positive pay
• Process and pay monthly Sales and Use taxes, according to state tax laws
• Assist with month-end closing procedures and provide support for internal and external audits
• Prepare annual 1099-NEC forms for recipients at year-end, in compliance with IRS rules and regulation
• Send monthly Crane/Barge email to division for expensing costs against jobs at month end
• Responsible for ensuring all vehicle/equipment titles, invoices for other type Asset purchases are kept in Sharepoint for access, as needed
• Implement process improvements to enhance efficiency and accuracy of the accounts payable system
• Other duties as assigned and necessary

Qualifications:

This job description describes the general nature and level of work expected of a person assigned to this position. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Employees may be required to perform any other job-related duties as requested by their supervisor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Acute attention to detail and accuracy
• Highly resourceful and analytical nature
• Excellent communication and leadership skills
• Ability to communicate effectively both internally and externally. Must be able to interface with all levels of management, vendors, and customer base
• Strong understanding of full cycle Accounts Payable
• Ability to maintain confidentiality with highly sensitive information
• Excellent time management and organizational skills
• Proficient with MS Word, MS Excel, MS Outlook and a variety of accounting software platforms (Timberline or Viewpoint, Concur)
• Ability to travel on a limited basis, as needed

Education and/or Experience:

• 4-6 years Construction or manufacturing, experience required. Other relevant experience will be considered
• Experience with general ledger and account reconciliations
• Prior use of Viewpoint Construction Software a plus
• Prior experience in a senior role is preferred
• Demonstrated accounts payable experience in accordance with US GAAP, federal and state regulations.