Accounts Payable Specialist

BioLabs; Cambridge (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

BioLabs in Cambridge, MA is seeking an Accounts Payable Specialist to support day‑to‑day A/P operations, including invoice processing, vendor payments, reconciliations, and month‑end activities in a fast‑paced environment.

The ideal candidate has a Bachelor’s degree in finance or accounting, 1–3 years of A/P experience, strong organizational and time‑management skills, and familiarity with systems like Jaggaer, NetSuite, and MineralTree, plus MS Office proficiency.

Qualifications

• Bachelor’s degree in finance or accounting.
• 1–3 years of A/P-related experience.
• Proficient in Microsoft Office applications; knowledge of e-procurement systems (Jaggaer, NetSuite, MineralTree) preferred.
• Strong organizational and time management skills with the ability to work independently and meet deadlines.
• Customer service oriented, with an excellent work ethic and optimistic attitude.

Responsibilities

• Process and verify invoices and prepare payment runs using MineralTree, including checks, ACH, and card payments.
• Review vendor accounts, reconcile statements, and resolve payment discrepancies.
• Maintain vendor and payment records in coordination with the Marketplace team.
• Support month-end close activities, audits, and related documentation.
• Monitor Jaggaer, NetSuite, and MineralTree transactions and troubleshoot data/workflow issues.
• Respond to vendor and internal inquiries and escalate complex issues as needed.
• Assist with A/P projects, training, and process improvements.

Skills

Attention to detail

Organizational skills

Time management

Customer service

Independently work

Education

Bachelor’s degree in finance or accounting

Tools

Microsoft Office

Jaggaer

NetSuite

MineralTree

Job description

BioLabs is a global innovation infrastructure company creating the physical and community backbone that powers life science discovery worldwide. Through a growing network of premium shared laboratories and coworking spaces, BioLabs provides turnkey access to state-of-the-art research facilities, entrepreneurial programming, and deep industry and capital connections. These integrated ecosystems enable innovators - from early-stage founders to established R&D teams - to rapidly translate ideas into impact without the constraints of traditional lab ownership. The BioLabs network now spans major innovation hubs across the United States, Canada, Europe, and Asia, serving as a catalyst for collaboration and a launchpad for breakthroughs that advance human health and sustainability. Learn more atwww.biolabs.io.

Role Overview

Reporting to the Controller, Marketplace, the Accounts Payable (A/P) Specialist will support day-to-day A/P operations, including invoice processing, vendor payments, reconciliations, and month-end activities. The role will help maintain accurate financial data, resolve A/P-related issues, and support efficient processes and internal controls.

The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, high-volume environment.

Responsibilities

• Process and verify invoices and prepare payment runs through MineralTree, including checks, ACH, and credit card payments
• Review vendor accounts, reconcile statements, and resolve payment discrepancies
• Maintain accurate vendor and payment information in coordination with the Marketplace team
• Support A/P month-end close activities, audits, and related documentation
• Monitor transactions across Jaggaer, NetSuite, and MineralTree and troubleshoot data, workflow, and integration issues
• Review transactional data to identify discrepancies and support improvements in data accuracy and process efficiency
• Respond to vendor and internal A/P inquiries and elevate complex issues as appropriate
• Support A/P projects, training, and process improvement initiatives

Qualifications

• Bachelor’s degree in finance or accounting
• 1-3 years of A/P-related experience
• Comfortable working with large volumes of transactional data and navigating integrated systems
• Proficient in all Microsoft Office applications, knowledge of e-procurement systems (Jaggaer, etc.), NetSuite and MineralTree preferred
• Strong organizational and time management skills, with the ability to work independently and meet deadlines
• Customer service focused, with an excellent work ethic and optimistic attitude