Acounts Payable/Accounts Receivable Specialist

BioLabs; Cambridge (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

BioLabs in Cambridge, Massachusetts is seeking an Accounts Payable/Accounts Receivable (AP/AR) Specialist. This role will focus ~75% on AP with 25% AR, reporting to the Accounting Manager to support end-to-end processes in a fast-paced environment.

Responsibilities include processing invoices and payments, reconciling accounts, and maintaining strong internal controls while delivering accurate, timely data.

Qualifications

• Bachelor's degree in finance or accounting.
• 1-3 years of A/P-related experience.
• Proficient with Microsoft Office; Bill.com, NetSuite, and QBO preferred.
• Strong organizational and time management skills.

Responsibilities

• Process AP and AR transactions, including invoices, coding, approvals, payments, and billing.
• Monitor vendor and customer accounts, reconcile statements, and resolve discrepancies.
• Record and apply customer payments accurately and timely.
• Reconcile credit card transactions and investigate discrepancies.
• Respond to AP/AR inquiries from vendors, customers, and internal stakeholders.
• Maintain accurate accounting records and supporting documentation.
• Support month-end close and audits with data, processes and controls.
• Contribute to process improvements that strengthen data accuracy.

Skills

Detail orientation

Data accuracy

Time management

Independent worker

Education

Bachelor's degree in finance or accounting

Tools

Bill.com

NetSuite

QuickBooks Online

Job description

BioLabs is a global innovation infrastructure company creating the physical and community backbone that powers life science discovery worldwide. Through a growing network of premium shared laboratories and coworking spaces, BioLabs provides turnkey access to state-of-the-art research facilities, entrepreneurial programming, and deep industry and capital connections. These integrated ecosystems enable innovators - from early-stage founders to established R&D teams - to rapidly translate ideas into impact without the constraints of traditional lab ownership. The BioLabs network now spans major innovation hubs across the United States, Canada, Europe, and Asia, serving as a catalyst for collaboration and a launchpad for breakthroughs that advance human health and sustainability. Learn more atwww.biolabs.io.

Role Overview

Reporting to the Accounting Manager, the Accounts Payable / Accounts Receivable (AP/AR) Specialist will have a primary focus on Accounts Payable (approximately 75%), with supporting Accounts Receivable responsibilities (approximately 25%). This role will support the end-to-end A/P process and help maintain efficient, scalable processes and strong internal controls. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced, high-volume environment, with a strong focus on operational excellence, data accuracy, and process efficiency.

Responsibilities

• Process accounts payable and receivable transactions, including invoices, coding, approvals, payments, and customer billing
• Monitor vendor and customer accounts, reconcile statements, and research and resolve discrepancies
• Record and apply customer payments accurately and in a timely manner
• Reconcile credit card transactions and investigate payment-related discrepancies
• Respond to A/P and A/R inquiries from vendors, customers, and internal stakeholders
• Maintain accurate accounting records and supporting documentation
• Perform assigned A/P and A/R month-end close activities and support internal and external audits
• Contribute to process improvements that strengthen data accuracy, efficiency, and internal controls

Qualifications

• Bachelor's degree in finance or accounting
• 1-3 years of A/P-related experience
• Comfortable working with large volumes of transactional data and navigating integrated systems
• Proficient in all Microsoft Office applications, experience with Bill.com, NetSuite, and QuickBooks Online (QBO) strongly preferred; not required
• Strong organizational and time management skills, with the ability to work independently and meet deadlines