Accounts Payable Specialist

Sage Solutions Group; Ann Arbor (MI); On-site; USD 50,000 - 70,000; Full time

Job summary

A financial services company based in Michigan is seeking an experienced Accounts Payable Specialist to manage vendor invoices and payments efficiently. Your role will include preparing accounts payable reports, maintaining clean vendor communication, and ensuring compliance with operating procedures. The ideal candidate will have a strong background in accounting and financial records, coupled with proficiency in accounting software. This position offers the opportunity to streamline operations and contribute to financial accuracy.

Qualifications

• Highschool diploma or equivalent required.
• Bachelor’s degree in Accounting, Business Administration, or a relevant field preferred.
• 2–3 years of relevant experience in accounts payable or general accounting preferred.
• Proficient with the Microsoft Office Suite, especially Excel.
• Strong attention to detail and accuracy in data entry.

Responsibilities

• Deliver weekly accounts payable forecast reports.
• Process vendor invoices and payments.
• Maintain communication with vendors regarding invoices.
• Support month-end and year-end closing activities.
• Reconcile bank and credit card statements.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Education

Highschool diploma or equivalent

Bachelor’s degree in Accounting or Business Administration

Tools

NetSuite

QuickBooks

Microsoft Office Suite

Job description

Are you a detail-oriented professional who thrives in a fast-paced, collaborative environment? As the Accounts Payable Specialist, you’ll play a key role in ensuring accuracy and efficiency in our financial operations by managing vendor invoices, payments, and records with precision.

• A/P Forecast Reporting: Deliver weekly accounts payable forecast reports including due and upcoming invoices, recurring expenses, historical payment trends, expected but not yet received invoices, and upcoming A/P expectations based on invoices received and expected incurred expenses using historical analysis.
• Ensure accurate invoice entry into the accounting system, flag duplicate or questionable charges.
• Vendor Communication: Maintain clean communication loops with vendors regarding invoice receipt, payment terms, and issue resolution.
• Migrate invoice records to a digital system to improve accessibility and streamline processes.
• SOP Compliance: Follow existing standard operating procedures for payment processing and vendor onboarding.
• Document end-of-month (EOM) tasks with clear instructions and identified ownership.
• Support month-end and year-end closing by preparing A/P reports and assisting with reconciliations and accruals
• Invoice Processing: Process vendor invoices, match them with purchase orders and receiving documentation, and route for timely approval and payment.
• Payment Processing: Prepare and process weekly payment runs including checks, ACH, and wires in accordance with vendor terms.
• Reconcile bank and credit card statements and investigate discrepancies as needed.
• Maintain accurate financial records and file supporting documentation in both digital and physical formats.
• General Ledger Entries: Post journal entries related to accounts payable transactions and ensure proper documentation.
• Rentals Support: assist with data entry and filing of rental paperwork and accounts.
• Tax Exemption Certificates: process and enter tax exempt certificates into Avalara/AvaTax or other tax systems.
• Review and process employee expense reports in accordance with company reimbursement policies.
• Other duties as assigned.

Desired Qualifications

• Highschool diploma or equivalent required
• Bachelor’s degree in Accounting, Business Administration, or a relevant field preferred
• 2–3 years of relevant experience in accounts payable or general accounting preferred
• 2- 3 years of experience with NetSuite is highly preferred
• Proficient with the Microsoft Office Suite (especially Excel) and familiar with accounting software (e.g., QuickBooks)
• Strong attention to detail and accuracy in data entry and financial records
• Excellent organizational and time management skills
• Strong verbal and written communication skills for interacting with vendors and internal teams