Accounts Payable Specialist

Ideal Partners Staffing; Fort Worth (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Full medical, dental, and vision

Onsite gym

Tickets to local events and more

Job summary

Ideal Partners Staffing is seeking a detail-oriented Accounts Payable Specialist to manage vendor invoices, payments, and reconciliations across multiple entities in a high-volume environment.

You will code invoices, handle payments via checks and ACH, perform month-end closings, and collaborate with operations and purchasing to resolve discrepancies. Proficiency with NetSuite, Zoho Books, Sage, and Ramp plus advanced Excel is preferred.

Qualifications

• Experience with ERP or accounting systems such as NetSuite, Zoho Books, or Sage.
• Strong understanding of accounting principles and accounts payable processes.
• Background utilizing Ramp.
• Intermediate Excel skills, including SUMIFS, VLOOKUP/XLOOKUP, and pivot tables.

Responsibilities

• Process and code vendor invoices accurately and ensure proper approval before payment.
• Enter invoices and payment information into the accounting system and maintain organized documentation.
• Review invoices for accuracy, proper coding, purchase orders, and supporting documentation.
• Prepare and process vendor payments through checks, ACH, and other payment methods.
• Reconcile vendor statements and research and resolve discrepancies or outstanding balances.
• Maintain accurate records of invoices, payments, credits, and vendor communications.
• Communicate with vendors regarding invoices, payment status, account discrepancies, and billing questions.
• Work closely with operations, purchasing, project teams, and management to resolve invoice and payment issues.
• Monitor accounts payable aging and ensure invoices are paid accurately and on time.
• Perform regular account reconciliations to ensure financial accuracy.
• Reconcile Sage Intacct with invoices generated from service and operational software platforms.
• Assist with month-end close activities, including AP accruals and account reconciliations.
• Support multiple entities and divisions, ensuring expenses and payments are accurately recorded for each company.
• Maintain organized AP records and assist with internal and external audit requests as needed.

Skills

Attention to detail

Organizational skills

Proactive communication

Tools

NetSuite

Zoho Books

Sage

Ramp

Sage Intacct

Excel (Advanced)

Job description

We are looking for a detail-oriented Accounts Payable Specialist to join our team. This role is responsible for managing vendor invoices, payments, and account reconciliations across multiple entities. The ideal candidate has experience with accounting systems, strong organizational skills, and a proactive approach to maintaining accurate financial records and timely payments.

Company Offers:

• Full medical, dental, and vision benefits
• Onsite gym
• Tickets to local events and more!

Accounts Payable Specialist Responsibilities:

• Process and code vendor invoices accurately and ensure proper approval before payment.
• Enter invoices and payment information into the accounting system and maintain organized documentation.
• Review invoices for accuracy, proper coding, purchase orders, and supporting documentation.
• Prepare and process vendor payments through checks, ACH, and other payment methods.
• Reconcile vendor statements and research and resolve discrepancies or outstanding balances.
• Maintain accurate records of invoices, payments, credits, and vendor communications.
• Communicate with vendors regarding invoices, payment status, account discrepancies, and billing questions.
• Work closely with operations, purchasing, project teams, and management to resolve invoice and payment issues.
• Monitor accounts payable aging and ensure invoices are paid accurately and on time.
• Perform regular account reconciliations to ensure financial accuracy.
• Reconcile Sage Intacct with invoices generated from service and operational software platforms.
• Assist with month-end close activities, including AP accruals and account reconciliations.
• Support multiple entities and divisions, ensuring expenses and payments are accurately recorded for each company.
• Maintain organized AP records and assist with internal and external audit requests as needed.

A{ Qualifications:

• Experience with an ERP or accounting system such as NetSuite, Zoho Books, or Sage.
• Strong understanding of accounting principles and accounts payable processes.
• Background utilizing Ramp
• Intermediate Excel skills, including SUMIFS, VLOOKUP/XLOOKUP, and pivot tables.

This is a great opportunity for someone with a strong accounting foundation who wants to grow their career in a high-volume, multi-entity environment.