Accounts Payable Specialist

Vaco Recruiter Services; Brentwood (TN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Discretionary bonus

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Job summary

Vaco Recruiter Services is seeking an Accounts Payable Specialist in Brentwood, TN to support a high-volume, fast-paced organization. You will process invoices, handle payments, and research discrepancies while navigating multiple systems.

The role focuses on accuracy, meeting deadlines, and collaborating with internal teams and vendors. The ideal candidate has 3+ years of AP experience and strong attention to detail, with opportunities for professional growth in a dynamic environment.

Qualifications

• 3+ years of high-volume AP experience.
• Ability to multi-task and meet deadlines.
• Experience navigating various accounting/ERP systems.

Responsibilities

• Process assigned invoices and payments accurately and within required timelines.
• Research, investigate, and resolve invoice discrepancies or pricing issues.
• Match incoming invoices with system-recorded transactions to verify accuracy.
• Enter applicable invoices into the AP workflow system.
• Process manual invoices when necessary.
• Post manual bank receipts as needed.
• Collaborate with internal teams to address and resolve errors.
• Maintain vendor communication and provide timely follow-up.

Skills

Accounts Payable

Multi-tasking

Systems navigation

Job description

Accounts Payable Specialist

Overview

This role supports a high-volume, fast-paced environment within a dynamic and rapidly evolving organization. The business operates across numerous interconnected units, resulting in a continuous flow of invoices, payments, and operational inquiries.

The AP team members are typically the first point of contact for vendors and internal partners, responsible for identifying discrepancies, researching issues, and ensuring timely resolution. The work involves navigating multiple systems, managing frequent data imports and exports, and upholding accuracy under tight timelines.

Key Responsibilities

• Process assigned invoices and payments accurately and within required timelines.
• Research, investigate, and resolve invoice discrepancies or pricing issues.
• Match incoming invoices with system-recorded transactions to verify accuracy.
• Enter applicable invoices into the document management or AP workflow system.
• Process manual invoices when necessary.
• Post manual bank receipts as needed.
• Collaborate professionally with internal teams to address and resolve errors.
• Maintain strong vendor communication and provide timely follow-up as issues arise.

Required Experience

• 3+ years of high-volume AP experience
• Ability to multi-task, stick to deadlines, and work well with other departments
• Experience navigating various accounting systems

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.