Accounts Payable Specialist

Vaco by Highspring; New York (NY); On-site; USD 65,000 - 70,000; Full time

Job summary

Vaco by Highspring in Long Island City, NY is seeking a bilingual Accounts Payable Specialist to join its Finance team on a full-time, permanent basis.

The ideal candidate will have 2-3+ years of AP experience, bilingual English/Spanish, and familiarity with ERP systems such as Tipalti or NetSuite. Responsibilities include processing invoices, payments, vendor reconciliations, month-end close, and audit support. The role starts fully onsite for 90 days, then moves to a hybrid arrangement.

Qualifications

• Bachelor's degree in Accounting, Finance, Economics, or a related field is required.
• Bilingual fluency in English and Spanish is required.
• 2-3+ years of hands-on accounts payable experience.
• Tipalti experience is highly preferred.
• NetSuite or comparable ERP experience preferred.
• Strong Microsoft Office skills, particularly Excel, Word, and Outlook.

Responsibilities

• Review, validate, code, and process a high volume of invoices and payment requests accurately and promptly.
• Verify approvals and supporting documentation (POs, work orders, receiving docs).
• Assist with daily payment runs (checks, ACH, electronic portals).
• Monitor vendor payment terms and outstanding balances to ensure timely payments.
• Reconcile vendor statements and research discrepancies.

Skills

Bilingual English/Spanish

Accounts payable experience

Excel

Education

Bachelor's degree in Accounting/Finance/Economics

Tools

Tipalti

NetSuite

Excel

Job description

Client: Established facilities services organization
Title: Accounts Payable Specialist (Bilingual, English/Spanish)
Salary: $65,000-$70,000
Location: Long Island City, NY | Fully onsite for the first 90 days, then hybrid based on business needs

Job Description

A well-established organization in Long Island City is seeking a Bilingual Accounts Payable Specialist to join its Finance team on a full-time, permanent basis.

This is a strong opportunity for an experienced AP professional who is comfortable working in a fast-paced, high-volume environment and managing both transactional responsibilities and frequent vendor and internal communication. The role will support invoice processing, payment activity, vendor reconciliations, month-end close, financial recordkeeping, and audit-related requests.

Key Responsibilities

• Review, validate, code, and process a high volume of invoices and payment requests accurately and promptly.
• Verify appropriate approvals and supporting documentation, including purchase orders, work orders, receiving documents, and other backup when applicable.
• Assist with daily payment runs, including checks, ACH transfers, electronic payment portals, and other approved payment methods.
• Monitor vendor payment terms and outstanding balances to help ensure timely and accurate payments.
• Reconcile vendor statements and research discrepancies involving invoices, payments, credits, balances, or missing documentation.
• Respond to a high volume of vendor and internal employee inquiries regarding invoices, payment status, account balances, and reconciliation issues.
• Assist with new-vendor onboarding, documentation collection, verification, and system setup.
• Maintain accurate and organized AP records, approvals, payment documentation, and vendor files.
• Prepare and review reports related to AP aging, payment status, vendor activity, and other accounts payable metrics.
• Assist with month-end close, account reconciliations, outstanding transaction review, and discrepancy research.

Qualifications

• Bachelor's degree in Accounting, Finance, Economics, or a related field required.
• Bilingual fluency in English and Spanish required.
• 2-3+ years of hands‑on accounts payable experience.
• Tipalti experience highly preferred.
• NetSuite or comparable ERP experience preferred.
• Strong Microsoft Office skills, particularly Excel, Word, and Outlook.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here https://www.highspring.com/ai-use-notices/. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• · the individual's skill sets, experience and training;
• · licensure and certification requirements;
• · office location and other geographic considerations; and
• · other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).