Accounts Payable Specialist

Vaco by Highspring; Union (NJ); Hybrid; USD 41,000 - 45,000; Full time

Job summary

Vaco by Highspring, a growing luxury design and manufacturing company, is seeking an Accounts Payable Specialist to join its Union, NJ accounting team. This onsite role includes one remote day after 90 days and offers a competitive hourly wage with overtime eligibility.

You will handle high-volume invoice processing, three-way matching, vendor communications, reconciliations, and payment activity across 400–500 invoices per week.

Qualifications

• 4+ years accounts payable experience, preferably in a high-volume environment.
• Experience with three-way matching of invoices, PO, and receiving.
• Strong Excel skills including PivotTables and VLOOKUPs.
• Infor ERP experience is preferred but not required.
• Bachelor's degree is preferred.

Responsibilities

• Process and code vendor invoices accurately and efficiently.
• Perform three-way matching of invoices, POs, and receiving docs.
• Review and reconcile vendor statements; resolve discrepancies.
• Communicate with vendors regarding invoice and payment questions.
• Coordinate with purchasing and warehouse teams on pricing or quantity issues.
• Support ACH payments, checks, wires, and other payment activity as needed.
• Assist with Positive Pay and payment controls.
• Maintain AP email and documentation; support additional vendor analyses.

Skills

High-volume AP

Three-way matching

Vendor communications

Excel PivotTables

VLOOKUPs

Education

Bachelor's degree (preferred)

Tools

Infor ERP

Job description

Client: Growing luxury design and manufacturing company
Title: Accounts Payable Specialist
Salary: $30-33 per hour + overtime eligibility
Location: Union, NJ | Onsite, with one remote day after 90 days

A growing luxury design and manufacturing company is seeking an experienced Accounts Payable Specialist to join its accounting team.

This is a high-volume AP role supporting invoice processing, three-way matching, vendor communication, reconciliations, and payment activity. The ideal candidate will have strong hands-on accounts payable experience, excellent communication skills, and the ability to work accurately in a fast-paced environment.

The team processes approximately 400-500 invoices per week across three employees, so strong organization, attention to detail, and comfort with volume are essential.

Responsibilities

• Process and code vendor invoices accurately and efficiently.
• Perform three-way matching of invoices, purchase orders, and receiving documentation.
• Review freight and shipping-related invoices.
• Reconcile vendor statements and research discrepancies.
• Communicate directly with vendors regarding invoice and payment questions.
• Coordinate with purchasing and warehouse teams to resolve pricing or quantity discrepancies.
• Serve as backup to the lead AP team member for ACH payments, checks, wires, and other payment activity.
• Assist with Positive Pay and payment controls.
• Maintain and organize AP email correspondence and documentation.
• Support additional vendor and expense analysis as needed.
• Assist with other accounting projects and responsibilities as assigned.

Qualifications

• Four or more years of accounts payable experience preferred.
• Strong high-volume AP experience.
• Three-way matching experience is required.
• Experience supporting a manufacturing, consumer products, or other product-based business is strongly preferred.
• Strong Microsoft Excel skills, including PivotTables and VLOOKUPs.
• Experience with Infor is preferred but not required.
• Bachelor's degree preferred

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; and other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).