Accounts Payable Specialist

Vaco; Jurupa Valley (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Vaco is seeking an Accounts Payable Clerk to support high-volume invoice processing and vendor management. The role requires meticulous attention to detail, strong organization, and the ability to work quickly while ensuring accuracy in financial transactions.

The ideal candidate will have 3+ years of AP experience, familiarity with ERP systems, and solid Excel skills. This on-site role offers potential bonuses and a comprehensive benefits package.

Qualifications

• High school diploma required; Associate degree preferred.
• 3+ years of accounts payable experience in a high-volume environment.
• Knowledge of basic accounting principles and AP processes.
• Experience with invoice processing, coding, and data entry.
• Familiarity with ERP/accounting systems (mid-to-large ERP platforms preferred).
• Working knowledge of Excel (basic formulas, data organization).
• Strong attention to detail, time management, and organizational skills.
• Ability to identify and resolve discrepancies independently.

Responsibilities

• Review and process vendor invoices for accuracy, completeness, and policy compliance.
• Match invoices to purchase orders and supporting documentation.
• Investigate and resolve discrepancies with vendors and internal teams.
• Prepare and process payments, including check runs and approvals.
• Maintain organized records of invoices, payments, and supporting documentation.
• Process employee expense reimbursements in accordance with company policies.
• Track outstanding payments and ensure timely settlement of obligations.
• Serve as a point of contact for vendor inquiries and maintain strong vendor relationships.
• Assist with reporting, audits, and ad hoc projects as needed.

Skills

Attention to detail

Time management

Organizational skills

Vendor management

Communication

Education

High school diploma

Associate degree (preferred)

Tools

ERP systems

Excel

Job description

Position Overview

A growing organization is seeking an Accounts Payable Clerk to support high-volume invoice processing and vendor management. This role requires strong attention to detail, organization, and the ability to work in a fast-paced environment while maintaining accuracy across financial transactions.

Key Responsibilities

• Review and process vendor invoices for accuracy, completeness, and policy compliance
• Match invoices to purchase orders and supporting documentation
• Investigate and resolve discrepancies with vendors and internal teams
• Prepare and process payments, including check runs and approvals
• Maintain organized records of invoices, payments, and supporting documentation
• Process employee expense reimbursements in accordance with company policies
• Track outstanding payments and ensure timely settlement of obligations
• Serve as a point of contact for vendor inquiries and maintain strong vendor relationships
• Assist with reporting, audits, and ad hoc projects as needed

Qualifications

• High school diploma required; Associate degree preferred
• 3+ years of accounts payable experience in a high-volume environment
• Knowledge of basic accounting principles and AP processes
• Experience with invoice processing, coding, and data entry
• Familiarity with ERP/accounting systems (experience with mid-to-large ERP platforms preferred)
• Working knowledge of Excel (basic formulas, data organization)
• Strong attention to detail, time management, and organizational skills
• Ability to identify and resolve discrepancies independently

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.