Accounts Payable Specialist

UG2; Boston (MA); On-site; USD 55,000 - 75,000; Full time

Job summary

UG2, a leader in facility services, seeks an Accounts Payable Specialist for our Boston, MA on-site office. You will oversee vendor invoices, code expenses, and support month-end close with a focus on accuracy and timeliness.

The role requires 1 year of AP experience, a Bachelor’s in Accounting preferred, and strong Excel skills. You will interact with vendors and internal staff, maintaining records and ensuring GAAP compliance.

Qualifications

• Bachelor’s Degree in Accounting preferred.
• 1 year accounts payable experience, preferably in services.
• On-site work required Monday through Friday.
• Basic knowledge of general accounting, GL coding and chart of accounts.
• Strong attention to detail.
• Ability to work in a fast-paced, high-volume environment.
• Ability to meet critical deadlines daily.
• Excellent written and verbal communication.
• Proficient with Microsoft Office, emphasis on Excel.

Responsibilities

• Process large volumes of vendor invoices accurately and timely.
• Code invoices to the correct GL accounts and cost centers.
• Review and reconcile vendor statements to ensure all invoices have been received.
• Handle inquiries from vendors and employees; research discrepancies.
• Maintain files and documentation per policy and GAAP.
• Review and process expense reports.
• Audit and export approved PCard reports in Tallie.
• Support month-end close, including AP accruals.
• Assist with month-end deadlines and year-end 1099 prep.
• Assist accounting team with ad hoc requests.

Skills

Attention to detail

Written and verbal communication

Deadline oriented

Multi-tasking

Organizational skills

Education

Bachelor's Degree in Accounting

Tools

Excel

Microsoft Office

Tallie

Job description

The Accounts Payable Specialist is primarily responsible for the oversight and tasks associated with Accounts Payable which includes, but not limited to, vendor management, processing invoices, reviewing company credit card transaction reports, maintaining accurate records and participating in month-end close. Key individual must have exceptional organizational skills and be attentive to detail, with the ability to multi-task and manage changing demands with a sense of urgency.

RESPONSIBILITES

• Ability to process large volumes of vendor invoices in an accurate and timely manner
• Ability to code invoices to appropriate account in the chart of accounts and allocate the expense to appropriate cost center
• Review and reconcile vendor statements to ensure all invoices have been received.
• Manage all inquiries from vendors, and employees, and research discrepancies, if needed.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and generally accepted accounting practices.
• Review and process expense reports
• Auditing and exporting of approved PCard reports in Tallie
• Support month-end close (including preparation of AP accruals)
• Assist and adhere to month end closing deadlines.
• Assist with year-end 1099 preparation.
• Assist accounting team with ad hoc requests as needed

Requirements

• Bachelor’s Degree in Accounting is preferred
• This is a fully on-site role, with in-office work required Monday through Friday.
• 1 year accounts payable, preferably in the services industry
• Basic knowledge of general accounting, GL coding and chart of accounts.
• Strong attention to detail
• Ability to work in a fast paced / high volume environment
• Ability to meet critical deadlines on a daily basis
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office products – emphasis excel

About UG2

At UG2, a leader in facility services, we are committed to innovation, excellence, and client satisfaction. We are committed to developing the strongest customer relationships and the highest service delivery benchmarks in the marketplace.

Founded in 2012, UG2 is privately held and headquartered in Boston, Massachusetts. We also have regional offices in Chicago, Washington, D.C., New York City, West Palm Beach, Los Angeles, Sunnyvale, and Dallas.