Accounts Payable Specialist

Harvard Resource Solutions LLC; Birmingham (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

Harvard Resource Solutions LLC in Birmingham, MI is seeking an Accounts Payable Specialist to support a growing property development company by paying vendors and subcontractors accurately and on time.

The role requires 3–5 years of accounting experience with accounts payable, hospitality or restaurant accounting experience, and R365 proficiency. This is a 3-month contract with potential extension, in-office Monday–Friday.

Qualifications

• 3–5 years of accounting experience, including accounts payable duties.
• Restaurant 365 (R365) experience is a major plus.
• Hospitality or restaurant accounting experience required.
• Proficiency with Microsoft Office Suite and an ERP/Accounting system.

Responsibilities

• Process and pay invoices across multiple locations and entities.
• Code invoices to the correct GL accounts and business entities.
• Review invoices for proper approvals by the appropriate property or location.
• Prepare vendor payments using discounts and verifyFederal ID numbers and schedule payments.
• Resolve discrepancies and maintain supporting documentation.
• Verify vendor accounts by reconciling monthly statements.
• Calculate and report applicable sales tax on paid invoices.
• Investigate discrepancies with vendors and internal teams.
• Assist with other accounting and administrative duties as needed.

Skills

Accounts payable experience

Vendor management

Excel proficiency

ERP system experience

Hospitality/restaurant accounting

Multi-location bookkeeping

Education

Associate’s degree in Accounting, Finance, Business

High School diploma or GED

Tools

Restaurant 365 (R365)

Microsoft Excel

ERP software

Job description

Harvard Resource Solutions is hiring an Accounts Payable Specialist to provide support in Birmingham, MI. You will assist a growing, innovative property development company in paying vendors and subcontractors on time and accurately.

POSITION TYPE:

Full Time. In office daily. Monday through Friday 9:00 A.M. to 5:00 P.M.

3-month contract. Possibility of extending longer.

Requirements of the Accounts Payable Specialist:

Associate’s degree in Accounting, Finance, Business, nice to have. High School diploma or GED required.

• 3-5 years of accounting experience, which includes performing accounts payable activities.
• Able to process payment runs, reconcile statements and provide support for vendors.
• Hospitality or restaurant accounting experience required.
• Experience supporting multiple locations, properties, or business entities helpful.
• 2 years of experience with Restaurant 365 (R365) accounting software experience would be a major plus. Proficiency in Microsoft Office Suite including Microsoft Excel and an Accounting or ERP System.

Duties of the Accounts Payable Specialist:

• Responsible for ensuring that invoices are accurately processed and paid in a timely manner across multiple locations and business entities.
• Process and accurately classify invoices in the accounting software. Ensure invoices are coded to the correct general ledger account and business entity.
• Review invoices to ensure they have been properly approved by the appropriate property or location.
• Prepare vendor payments by utilizing discount opportunities, verifying federal ID numbers, and scheduling payment runs.
• Resolve purchase order, contract, invoice, and payment discrepancies and maintain appropriate supporting
• documentation.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Calculate and report applicable sales tax requirements based on paid invoices.
• Investigate discrepancies and work with vendors and internal teams to resolve issues in a timely manner.
• Assist with other accounting and administrative duties as needed.