Accounts Payable Specialist

Matrix Finance and Accounting; Seattle (WA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Meaningful work supporting community-focused programs

Collaborative and mission-driven work environment

Opportunities for professional growth

Job summary

A prominent finance organization in Seattle is seeking an Accounts Payable Specialist to manage vendor payments and maintain strong financial controls. The role involves processing high-volume transactions, ensuring compliance with accounting standards, and providing excellent customer service. Ideal candidates will have 2+ years of experience in accounts payable, preferably in nonprofit environments, and must be detail-oriented with strong organizational skills. This position offers meaningful work and opportunities for professional development.

Qualifications

• 2+ years of accounts payable experience; nonprofit or fund accounting experience strongly preferred.
• Solid understanding of internal controls and accounting best practices.
• Excellent communication and customer service skills.

Responsibilities

• Process high-volume accounts payable transactions, including invoices and employee reimbursements.
• Review invoices for accuracy and compliance with organizational policies.
• Prepare and process weekly check runs, ACH payments, and wire transfers.

Skills

Attention to detail

Customer service skills

Organizational skills

Education

Associate’s or Bachelor’s degree in Accounting, Finance

Tools

Microsoft Excel

Accounting software

Electronic invoice systems

Job description

The Accounts Payable Specialist plays a key role in supporting the mission of the organization by ensuring timely, accurate, and compliant processing of vendor payments. This position works closely with program staff, finance leadership, and external vendors to maintain strong financial controls while delivering excellent internal and external customer service. The ideal candidate is detail-oriented, organized, and motivated by purpose-driven work.

Responsibilities

• Process high-volume accounts payable transactions, including invoices, credit memos, and employee reimbursements
• Review invoices for accuracy, proper coding, approvals, and compliance with organizational policies and grant requirements
• Prepare and process weekly check runs, ACH payments, and wire transfers
• Maintain accurate vendor records, including W-9s and payment terms
• Reconcile vendor statements and resolve discrepancies in a timely and professional manner
• Assist with month-end close activities related to accounts payable, including accruals and account reconciliations
• Support annual audits by providing documentation and responding to auditor inquiries
• Ensure compliance with nonprofit accounting standards and internal controls
• Collaborate with program and operations teams to answer payment-related questions
• Assist with 1099 preparation and reporting as needed

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
• 2+ years of accounts payable experience; nonprofit or fund accounting experience strongly preferred
• Experience working with accounting software and electronic invoice systems
• Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment
• Solid understanding of internal controls and accounting best practices
• Proficiency in Microsoft Excel and general office software
• Excellent communication and customer service skills

What We Offer

• Meaningful work that directly supports community-focused programs
• Collaborative and mission-driven work environment
• Opportunities for professional growth and development