Impactful Nonprofit Accounts Payable Specialist

National Center On Institutions And; Milford Mill (MD); On-site; USD 48,000 - 68,000; Full time

Job summary

National Center On Institutions And is seeking an Accounts Payable Specialist to join the Finance team in Baltimore, MD. You will process vendor invoices, employee reimbursements, and payments with accuracy while managing Bill.com workflows and vendor records to ensure compliance.

You will support month-end close, 1099 preparation, audits, and grant-related accounts payable, with a focus on process improvements and operational efficiency in a nonprofit setting.

Qualifications

• High school diploma or equivalent.
• Minimum of 3 years of accounts payable, accounting support, invoice processing, or related financial operations experience.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Strong communication and customer service skills.
• Proficiency with Microsoft Excel, Outlook, SharePoint, and related business applications.

Responsibilities

• Process vendor invoices, employee reimbursements, and payments with accuracy and efficiency.
• Manage the full invoice lifecycle through Bill.com, including coding, approvals, payments, and record retention.
• Maintain vendor records and ensure compliance with documentation requirements, including W-9 collection and updates.
• Review invoices, receipts, and supporting documentation for accuracy and completeness.
• Resolve vendor inquiries and research payment discrepancies.
• Support credit card reconciliation and documentation processes.
• Assist with month-end close activities, 1099 preparation, audits, and financial reporting.
• Support grant-related documentation and client funds accounts payable activities.
• Identify and implement opportunities to improve workflows and increase operational efficiency.

Skills

Attention to detail

Organization

Communication

Problem solving

Time management

Microsoft Excel

Microsoft Outlook

SharePoint

Education

Associate degree in Accounting/Finance/Business Administration

Tools

Bill.com

Sage Intacct

Microsoft Excel

Outlook

SharePoint

Job description

National Center On Institutions And is seeking an Accounts Payable Specialist to join the Finance team in Baltimore, MD. You will process vendor invoices, employee reimbursements, and payments with accuracy while managing Bill.com workflows and vendor records to ensure compliance.

You will support month-end close, 1099 preparation, audits, and grant-related accounts payable, with a focus on process improvements and operational efficiency in a nonprofit setting.