Accounts Payable Specialist

reStart Inc.; Kansas City (MO); On-site; USD 40,000 - 55,000; Full time

Job summary

A nonprofit organization is seeking an Accounts Payable Specialist responsible for managing accounts payable processes, ensuring timely payments, and maintaining financial records in compliance with nonprofit standards. The ideal candidate has 2+ years of experience in accounting, proficiency in QuickBooks, and strong communication skills. This is a full-time entry-level position in Kansas City, Missouri.

Qualifications

• 2+ years of experience in accounts payable or general accounting, preferably in a nonprofit setting.
• Familiarity with nonprofit accounting principles (GAAP) and grant expense tracking.
• Experience with restricted funds and grant accounting is preferred.

Responsibilities

• Review, verify, and process invoices and expense reimbursements.
• Ensure documentation and approval of expenses as per organizational policies.
• Collaborate with internal departments for accurate expense allocation.

Skills

Proficiency in QuickBooks

Strong organizational skills

Excellent interpersonal and communication skills

Ability to troubleshoot invoice discrepancies

Education

Associate or Bachelor’s degree in Accounting or Finance

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Overview

The Accounts Payable Specialist is responsible for managing the organization’s accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining financial records in compliance with nonprofit accounting standards. This role plays a critical part in supporting the financial health of the organization by ensuring all expenses are properly documented and paid in accordance with internal policies and grant requirements.

Responsibilities

• Review, verify, and process invoices, check requests, and expense reimbursements.
• Ensure proper documentation, approval, and coding of expenses per organizational policies.
• Prepare and process electronic payments (ACH, wire transfers) and physical checks.
• Maintain vendor records, including W-9 forms and payment terms.
• Reconcile accounts payable transactions and resolve discrepancies.
• Assist in month-end and year-end closing processes by preparing necessary reports and reconciliations.
• Ensure compliance with nonprofit accounting regulations, grant funding requirements, and internal financial policies.
• Track utility expenses and producing the utility benchmarking data and reports as required by external sources.
• Serve as the main point of contact for vendor inquiries and payment status updates.
• Collaborate with internal departments to ensure accurate expense allocation and reporting.
• Assist with annual audits by providing supporting documentation for AP transactions.

System & Process Improvement

• Maintain accurate records in the financial accounting system.
• Identify opportunities to streamline AP processes for greater efficiency.
• Assist in implementing best practices for financial controls and reporting.

Qualifications & Skills

• Education: Associate or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Experience: 2+ years of experience in accounts payable or general accounting, preferably in a nonprofit setting.
• Technical Skills: Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook).
• Knowledge: Familiarity with nonprofit accounting principles (GAAP), IRS 1099 reporting, and grant expense tracking.
• Attention to Detail: Strong organizational skills with a high level of accuracy in data entry and financial recordkeeping.
• Communication: Excellent interpersonal and communication skills for working with vendors and internal teams.
• Problem-Solving: Ability to troubleshoot and resolve invoice discrepancies efficiently.

Preferred Qualifications

• Experience working with restricted funds and grant accounting.
• Knowledge of federal and state nonprofit financial regulations.
• Experience with Go Payables, automated AP processing systems or other ERP platforms.

Core Values and Attributes

• A commitment to reStart’s mission, vision, and values, with a passion for serving diverse and underserved populations.
• A positive, solution-focused mindset with the ability to think creatively and problem-solve.
• Flexible, open-minded, and collaborative approach to working with individuals and groups.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Accounting/Auditing and Finance

Industries

• Non-profit Organization Management