Accounts Payable Specialist

AppleOne Employment Services; Agoura Hills (CA); Sur place; USD 85 000 - 90 000; Plein temps

Avantages offerts par ce poste

Health, dental, and vision insurance

401(k) with 4% matching

Paid time off and holidays

Employee discounts on company products

Résumé du poste

AppleOne Employment Services in Agoura Hills, CA seeks an experienced Accounts Payable Specialist to manage high-volume vendor invoicing, three-way matching, and vendor inquiries in a fast-paced, inventory-based environment. You will support month-end close, maintain vendor records, and prepare payment batches (ACH, wires, and checks), while ensuring accurate coding and compliance.

This role offers collaboration across Purchasing, Receiving, Operations, and Finance and opportunities for process

Qualifications

• Minimum 3 years of accounts payable experience.
• Experience processing high-volume AP invoices.
• Three-way matching experience strongly preferred.
• Experience with AP aging, AP-to-GL reconciliations, and month-end close support.
• Associate degree in Accounting/Finance/Business Admin or equivalent work experience preferred.

Responsabilités

• Process a high volume of vendor invoices accurately and timely.
• Perform three-way matching of POs, receiving records, and invoices; research pricing and discrepancies.
• Maintain vendor master records, W-9s, banking details, and reconciliations; follow fraud-prevention procedures.
• Prepare weekly payment proposals and batches (ACH, wires, checks).
• Support month-end close by reviewing AP aging and preparing schedules.
• Collaborate with Purchasing, Receiving, Operations, Finance to resolve invoice holds and inquiries.

Connaissances

AP processing

Vendor management

Month-end close

Discrepancy research

Attention to detail

Formation

Associate degree

Outils

Microsoft Excel

ERP systems

Description du poste

Job Summary

We are seeking an experienced Accounts Payable Specialist for a direct hire opportunity in Agoura Hills, CA with a growing organization in the clothing and textile manufacturing industry. This role is ideal for a detail-oriented accounting professional who enjoys high-volume invoice processing, vendor management, reconciliations, and working closely with cross-functional teams in a fast-paced, inventory-based environment.

The Accounts Payable Specialist will play an important role in maintaining accurate financial records, supporting month-end close, ensuring timely vendor payments, and strengthening accounts payable processes. This is a strong opportunity for someone who values accuracy, organization, collaboration, and ownership of their work.

The company offers a stable and team-oriented environment with supportive leadership, strong internal collaboration, and exposure to purchasing, receiving, operations, finance, and supply chain functions. Candidates who enjoy solving discrepancies, improving processes, and contributing to a well-run accounting function will find this role highly rewarding.

Key Responsibilities

• Process a high volume of vendor invoices accurately and timely, including review of approvals, documentation, payment terms, coding, and accounting treatment.
• Perform three-way matching of purchase orders, receiving records, and vendor invoices, and research pricing, quantity, freight, and receiving discrepancies.
• Maintain vendor master records, W-9 documentation, banking details, payment terms, and vendor account reconciliations while following fraud-prevention procedures.
• Prepare weekly payment proposals and payment batches, including ACH, wire transfers, and checks, for management review and approval.
• Support month-end close by reviewing AP aging, reconciling AP subledger activity to the general ledger, identifying accruals, and preparing supporting schedules.
• Partner with Purchasing, Receiving, Operations, Finance, and department leaders to resolve invoice holds, vendor inquiries, account differences, and documentation issues.

Compensation and Benefits

• Salary range: $85,000 to $90,000 per year.
• Direct hire opportunity.
• Comprehensive health, dental, and vision insurance.
• 401(k) retirement plan with company 4% matching.
• Paid time off, including holidays.
• Employee discounts on company products.

Required Qualifications and Skills

• Process high-volume accounts payable invoices and ensure accurate coding, approval, documentation, and posting.
• Manage vendor records, vendor inquiries, payment preparation, and vendor statement reconciliations.
• Perform purchase order matching, discrepancy research, AP aging review, and AP-to-GL reconciliation.
• Support month-end close, accrual identification, audit documentation, and accounts payable reporting.
• Minimum of 3 years of accounts payable or related accounting experience.
• Experience processing a high volume of vendor invoices in a professional accounting environment.
• Experience with purchase-order-driven processes and three-way matching strongly preferred.
• Knowledge of vendor reconciliations, payment processing, AP aging, AP-to-GL reconciliations, and month-end close support.
• Understanding of basic accounting principles, general ledger coding, accrual accounting, and month-end cutoff procedures.
• Experience using accounting software and ERP systems.
• Intermediate Microsoft Excel skills, including pivot tables, lookups, sorting, filtering, and reconciliation of large data sets.
• Proficiency with Microsoft Office applications.
• Associate’s degree in Accounting, Finance, Business Administration, or a related field preferred, or equivalent relevant work experience.
• Strong attention to detail, analytical ability, problem-solving skills, and commitment to accuracy.
• Ability to manage multiple priorities, meet deadlines, research discrepancies, and follow issues through resolution.
• Strong written and verbal communication skills with the ability to collaborate effectively across Finance, Purchasing, Receiving, Operations, and other departments.
• Ability to handle confidential vendor, tax, and banking information with sound judgment and professionalism.

Preferred Qualifications

• Experience in apparel, retail, wholesale, manufacturing, consumer products, or another inventory-based environment.
• Familiarity with product development, production, inventory, freight, duties, warehousing, packaging, samples, and other supply-chain related expenses.
• Experience supporting year-end vendor reporting, including Forms 1099 and W-9 documentation.
• Process-oriented mindset with the ability to identify opportunities to improve efficiency, workflows, and internal controls.
• Strong customer-service mindset when working with vendors and internal business partners.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.