Accounts Payable & Receivable Administrator

Torishima Service Solutions of Michigan LLC; Battle Creek (MI); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Competitive salary

PTO & holidays

401(k) matching

In-office culture

Job summary

Torishima Service Solutions of Michigan LLC is seeking an Accounts Payable & Receivable (AP/AR) Administrator to join our finance team on-site in Battle Creek, MI. You will manage full-cycle billing, invoicing, and vendor payments, working closely with the team in person.

The role requires 2–4 years of AP/AR or bookkeeping experience, with proficiency in QuickBooks and NetSuite and strong Excel skills. This is a full-time on-site position offering PTO, holidays, a 401(k) match, and an active

Qualifications

• 2–4 years of dedicated AP/AR or general bookkeeping experience.
• Hands-on proficiency with QuickBooks and NetSuite is highly preferred.
• Intermediate Microsoft Excel skills (lookups, pivot tables).

Responsibilities

• Process vendor invoices accurately, matching to purchase orders and receiving documents.
• Reconcile vendor statements and resolve billing discrepancies promptly.
• Maintain digital and physical records of all invoices, receipts, and payment approvals.
• Generate and send customer invoices based on contract terms and sales data.
• Monitor aging reports and follow up on overdue accounts with polite reminders.
• Respond to customer inquiries regarding account balances and billing questions.
• Perform monthly reconciliations for AP/AR sub-ledgers against the general ledger.
• Assist with month-end closing procedures and audit preparations.
• Handle physical mail including opening, sorting, and processing checks and invoices.

Skills

Attention to detail

Data entry speed

Professional communication

Education

2–4 years bookkeeping/AP/AR experience

Tools

QuickBooks

NetSuite

Excel (lookups, pivot tables)

Job description

Job Title: Accounts Payable & Receivable (AP/AR) Administrator

Location: Battle Creek, MI

About Us

Join our growing finance team! We are looking for a detail-oriented, reliable Accounts Payable & Receivable Administrator to join us on-site at our office in Battle Creek, MI (Fort Custer Industrial Park). In this role, you will be the backbone of our daily financial transactions, managing our full-cycle billing, invoicing, and vendor payment processes while collaborating directly with our team in person.

Schedule & Work Type

• Work Type: 100% On-site, Battle Creek, MI
• Hours: Monday to Friday, 8-hour days (Full-time)

Key Responsibilities

Accounts Payable (AP)

• Process vendor invoices accurately, matching them to purchase orders and receiving documents.
• Reconcile vendor statements and resolve any billing discrepancies promptly.
• Maintain digital and physical records of all invoices, receipts, and payment approvals.

Accounts Receivable (AR)

• Generate and send customer invoices based on contract terms and sales data.
• Monitor aging reports and follow up on overdue accounts with polite, professional collection reminders.
• Respond to customer inquiries regarding account balances and billing questions.

General Accounting & Admin

• Perform monthly reconciliations for AP/AR sub-ledgers against the general ledger.
• Assist with month-end closing procedures and audit preparations.
• Handle physical mail including opening, sorting, and processing incoming paper checks and invoices.

Qualifications & Skills

• Experience: 2–4 years of dedicated AP/AR or general bookkeeping experience.
• Software: Proven hands-on proficiency with QuickBooks and NetSuite is highly preferred, along with intermediate Microsoft Excel skills (lookups, pivot tables).
• Skills: Exceptional attention to detail, strong data entry speed, and excellent professional communication skills.

What We Offer

• Competitive hourly wage/salary based on experience.
• Paid time off (PTO) and paid holidays.
• 401(k) matching program.
• A supportive, collaborative, and lively in-office culture.