Accounts Payable & Procurement Specialist

Union Elementary District; Tolleson (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Union Elementary District in Tolleson, Arizona, seeks an Accountant – Accounts Payable/Procurement to manage payments, records, and purchasing logistics. You will coordinate procurement activities, ensure policy compliance, and assist with audits, while guiding staff on financial procedures.

The role requires attention to detail, strong organizational and communication skills, and experience in accounting or procurement.

Qualifications

• High school diploma or equivalent required.
• Experience in accounting, accounts payable, or procurement preferred.
• Knowledge of accounting principles and procurement regulations.
• Proficiency with Microsoft Office and accounting software.
• Ability to maintain confidential financial information with discretion.

Responsibilities

• Process invoices, purchase orders, vendor payments, and other financial transactions accurately and efficiently.
• Maintain and reconcile accounts payable records, financial reports, and account balances.
• Coordinate procurement activities, including requests for proposals (RFPs), competitive bids, and price quotations.
• Ensure purchasing and payment activities comply with applicable procurement laws, district policies, and accounting procedures.
• Research and resolve discrepancies involving invoices, purchase orders, and financial documentation.
• Prepare financial reports, payment records, vendor tax listings, and supporting documentation.
• Maintain organized records of purchasing activities, contracts, fixed assets, and financial transactions.
• Coordinate warehouse pickups, shipments, and related purchasing logistics.
• Assist with financial audits by preparing and providing requested documentation.
• Provide guidance and support to district staff regarding purchasing processes, financial procedures, and payment inquiries.
• Perform other related duties as assigned.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving

Confidential information handling

Multitasking

Accounting knowledge

Education

High school diploma

Tools

Microsoft Office

Accounting software

Job description

Union Elementary District in Tolleson, Arizona, seeks an Accountant – Accounts Payable/Procurement to manage payments, records, and purchasing logistics. You will coordinate procurement activities, ensure policy compliance, and assist with audits, while guiding staff on financial procedures.

The role requires attention to detail, strong organizational and communication skills, and experience in accounting or procurement.