Accounts Payable & Purchasing Specialist – On-Site Finance

HealthOp Solutions; Prescott Valley (AZ); Vor Ort; USD 30.000 - 39.000; Vollzeit

Zusammenfassung

HealthOp Solutions in Prescott Valley, AZ seeks an experienced Accounts Payable and Purchasing Specialist to manage AP transactions, support purchasing and procurement, and maintain vendor relationships. The role requires 3–5 years of AP experience and strong organizational skills to ensure accurate financial records and compliance.

The candidate will handle three-way matching, vendor payments, 1099 reporting, and assist with month-end close.

Aufgaben

• Process accounts payable invoices accurately and efficiently while meeting established deadlines.
• Review invoices, purchase orders, and supporting documentation for accuracy and proper authorization.
• Perform three-way matching of invoices, purchase orders, and receiving documentation when applicable.
• Prepare and process vendor payments in accordance with established procedures.
• Reconcile vendor statements and investigate discrepancies.
• Maintain accurate and organized accounts payable records.
• Assist with month-end and year-end closing activities.
• Support daily purchasing and procurement activities.
• Coordinate purchasing requests with internal departments and vendors.
• Verify proper approvals and documentation before processing purchases.
• Monitor purchasing activities to support budget compliance and cost-effective procurement.
• Identify opportunities to streamline purchasing processes and improve operational efficiency.
• Establish, maintain, and update vendor records and payment information.
• Collect and verify vendor documentation, including W-9 forms.
• Respond to vendor inquiries regarding invoices, payments, and account discrepancies.
• Maintain compliance with vendor setup and recordkeeping procedures.
• Build and maintain positive relationships with vendors and internal stakeholders.
• Maintain accurate vendor information for annual 1099 reporting.
• Review vendor classifications and tax documentation for accuracy.
• Assist with preparing and distributing annual 1099 forms.
• Support financial audits by providing vendor payment records and supporting documentation.
• Assist with inventory tracking, reconciliation, and documentation.
• Monitor outstanding accounts payable balances and resolve aged items.
• Research stale-dated payments and unclaimed property matters in accordance with applicable regulations.
• Prepare accounts payable reports and assist with financial analysis.
• Support internal controls, process improvements, and financial audits.
• Perform additional accounting and finance-related duties as assigned.

Jobbeschreibung

HealthOp Solutions in Prescott Valley, AZ seeks an experienced Accounts Payable and Purchasing Specialist to manage AP transactions, support purchasing and procurement, and maintain vendor relationships. The role requires 3–5 years of AP experience and strong organizational skills to ensure accurate financial records and compliance.

The candidate will handle three-way matching, vendor payments, 1099 reporting, and assist with month-end close.