Accounts Payable Pro: Multi-Entity, High-Volume AP

Jobot; Boca Raton (FL); On-site; USD 50,000 - 60,000; Full time

Job summary

Jobot is seeking an Accounts Payable Specialist in Boca Raton, FL to join the Finance & Accounting team. The role reports to the Accounts Payable Manager and will serve as a key contact for vendors and field teams, ensuring accurate invoice processing across multiple entities.

You will manage high-volume AP, review documentation, match invoices to POs, input data, and help with month-end close. The ideal candidate thrives in a fast-paced environment and emphasizes accuracy and communication.

Qualifications

• 2+ years of accounts payable or related accounting experience.
• Experience processing a high volume of invoices.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Excel.
• Experience with accounting software or an ERP system.
• Ability to manage multiple priorities and deadlines.
• Professional and customer-service-oriented approach to vendor relationships.

Responsibilities

• Manage accounts payable using accounting software and related systems.
• Process AP for multiple entities and vendors.
• Review invoices for appropriate documentation and approvals.
• Match invoices against purchase orders, pricing, payment terms and other charges.
• Perform invoice and general-ledger data entry.
• Code invoices accurately to the appropriate accounts.
• Generate purchase orders when necessary.
• Maintain organized vendor and invoice documentation.
• Communicate with vendors regarding invoices, payments and account questions.
• Maintain professional relationships with vendors and internal field teams.
• Monitor correspondence and respond to AP-related inquiries.
• Research and resolve invoice discrepancies.
• Assist with vendor statement reconciliations.
• Support payment processing and other AP activities.
• Assist with month-end close activities as needed.
• Maintain accurate vendor information and documentation.
• Identify opportunities to improve AP processes and procedures.
• Perform other accounting duties as assigned.

Skills

Accounts Payable

High invoice volume

Multi-entity AP

PO matching

Excel proficiency

Vendor communication

Tools

ERP system

Job description

Jobot is seeking an Accounts Payable Specialist in Boca Raton, FL to join the Finance & Accounting team. The role reports to the Accounts Payable Manager and will serve as a key contact for vendors and field teams, ensuring accurate invoice processing across multiple entities.

You will manage high-volume AP, review documentation, match invoices to POs, input data, and help with month-end close. The ideal candidate thrives in a fast-paced environment and emphasizes accuracy and communication.