Accounts Payable Specialist: Precision in High-Volume AP

HireLogic Search Group; Miami (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

HireLogic Search Group is seeking an Accounts Payable Associate in Miami to join our Finance team. You will process vendor invoices, perform three-way match, resolve discrepancies, and maintain records for the monthly close.

The role emphasizes strong attention to detail, documented processes, and professional vendor interactions. Candidate should have 2+ years of AP experience, knowledge of internal controls, and proficiency with MS Office.

Qualifications

• 2+ years of AP or related accounting experience.
• Working knowledge of AP processes, basic accounting principles, internal controls, and three-way match.
• Experience with AP automation, workflow tools, and exception management preferred.
• Proficiency in Microsoft Office.

Responsibilities

• Perform three-way match of invoices against purchase orders and receiving documentation, and resolve quantity, pricing, and receiving discrepancies with internal partners.
• Obtain and document approvals for invoice variances and exceptions per company policy.
• Post invoices within processing and cut-off deadlines, assigning GL coding, cost center, and supporting documentation.
• Follow up on non-approved, unmatched, and exception invoices to drive timely resolution.
• Prepare and review payment batches in line with payment schedules, approvals, and internal controls.
• Prevent duplicate invoices and payments, unauthorized charges, and other payment discrepancies.
• Process vendor credits, miscellaneous billings, returns, and vendor program billings and credits.
• Reconcile vendor statements and follow up on missing invoices, credits, and unapplied transactions.
• Respond to vendor and internal inquiries promptly and professionally.

Skills

Three-way match

AP processes

Internal controls

MS Office

Communication

Time management

Confidentiality

Teamwork

High-volume

Education

High school diploma

Accounting/Finance degree preferred

Tools

AP automation

Workflow tools

Exception management

Job description

HireLogic Search Group is seeking an Accounts Payable Associate in Miami to join our Finance team. You will process vendor invoices, perform three-way match, resolve discrepancies, and maintain records for the monthly close.

The role emphasizes strong attention to detail, documented processes, and professional vendor interactions. Candidate should have 2+ years of AP experience, knowledge of internal controls, and proficiency with MS Office.