Accounts Payable Pro 2 — Detail‑Driven AP Specialist

Haley & Aldrich Inc.; Burlington (MA); On-site; USD 58,000 - 62,000; Full time

Job summary

Haley & Aldrich in Burlington, MA is seeking a Staff Accounts Payable Professional 2 for a full-time, on-site role. You will support day-to-day accounts payable activities, process invoices, manage vendor data, support weekly payments, and handle inquiries with a strong focus on accuracy and customer service.

The role requires a Bachelor’s degree in accounting/finance and 2+ years of AP experience, preferably in engineering or construction, with proficiency in Excel and ERP systems.

Qualifications

• Bachelor’s degree in accounting, finance, or a related field.
• 2+ years of accounts payable experience, ideally within the engineering or construction industry.
• Experience using an enterprise resource planning or accounting system.
• Excellent attention to detail and commitment to accuracy.
• Strong written, verbal, and telephone communication skills.
• Ability to work collaboratively as part of a team.
• Proficiency with the Microsoft Office Suite, particularly Excel and Word.
• Ability to manage multiple priorities and meet established deadlines.
• Ability to maintain confidentiality when handling vendor, employee, banking, and financial information.

Responsibilities

• Process vendor invoices accurately using the correct project codes and expense categories and provide backup support for other team members as needed.
• Respond to vendor and internal staff inquiries on a day‑to‑day basis with a strong focus on customer service.
• Assist with employee expense reviews by confirming that the correct expense categories are used and appropriate supporting documentation is provided.
• Review vendor statements and follow up with vendors to confirm that all invoices are accounted for.
• Set up vendors in the accounting system and follow up with vendors to obtain required W-9 and ACH forms.
• Assist with weekly payment runs and other Finance & Accounting projects.
• Maintain accurate accounts payable documentation and support accounting period‑end activities and timely financial close.
• Address internal and external customer requirements related to financial transactions and foster positive working relationships.

Skills

Communication skills

Team collaboration

Attention to detail

Microsoft Office (Excel/Word)

Vendor/customer service

Education

Bachelor's degree in accounting/finance or related field

Tools

Deltek Vantagepoint

ERP system

Job description

Haley & Aldrich in Burlington, MA is seeking a Staff Accounts Payable Professional 2 for a full-time, on-site role. You will support day-to-day accounts payable activities, process invoices, manage vendor data, support weekly payments, and handle inquiries with a strong focus on accuracy and customer service.

The role requires a Bachelor’s degree in accounting/finance and 2+ years of AP experience, preferably in engineering or construction, with proficiency in Excel and ERP systems.