Staff Accounts Payable Professional 2

Haley & Aldrich Inc.; Burlington (MA); On-site; USD 58,000 - 62,000; Full time

Job summary

Haley & Aldrich in Burlington, MA is seeking a Staff Accounts Payable Professional 2 for a full-time, on-site role. You will support day-to-day accounts payable activities, process invoices, manage vendor data, support weekly payments, and handle inquiries with a strong focus on accuracy and customer service.

The role requires a Bachelor’s degree in accounting/finance and 2+ years of AP experience, preferably in engineering or construction, with proficiency in Excel and ERP systems.

Qualifications

• Bachelor’s degree in accounting, finance, or a related field.
• 2+ years of accounts payable experience, ideally within the engineering or construction industry.
• Experience using an enterprise resource planning or accounting system.
• Excellent attention to detail and commitment to accuracy.
• Strong written, verbal, and telephone communication skills.
• Ability to work collaboratively as part of a team.
• Proficiency with the Microsoft Office Suite, particularly Excel and Word.
• Ability to manage multiple priorities and meet established deadlines.
• Ability to maintain confidentiality when handling vendor, employee, banking, and financial information.

Responsibilities

• Process vendor invoices accurately using the correct project codes and expense categories and provide backup support for other team members as needed.
• Respond to vendor and internal staff inquiries on a day‑to‑day basis with a strong focus on customer service.
• Assist with employee expense reviews by confirming that the correct expense categories are used and appropriate supporting documentation is provided.
• Review vendor statements and follow up with vendors to confirm that all invoices are accounted for.
• Set up vendors in the accounting system and follow up with vendors to obtain required W-9 and ACH forms.
• Assist with weekly payment runs and other Finance & Accounting projects.
• Maintain accurate accounts payable documentation and support accounting period‑end activities and timely financial close.
• Address internal and external customer requirements related to financial transactions and foster positive working relationships.

Skills

Communication skills

Team collaboration

Attention to detail

Microsoft Office (Excel/Word)

Vendor/customer service

Education

Bachelor's degree in accounting/finance or related field

Tools

Deltek Vantagepoint

ERP system

Job description

Find your path and enjoy the journey at Haley & Aldrich. With us, you’ll tackle clients’ most meaningful challenges in the built and natural environments – and, in turn, build stronger communities. You’ll work with teams of passionate colleagues, driven by a commitment to technical excellence and continuous learning.

As a company, we aim to build a world where communities go beyond resilience, embracing change as an opportunity to enhance safety, well‑being, and quality of life. Join us to accelerate this vision and your professional development.

We are looking to add new talent to our growing team! We are currently seeking a Staff Accounts Payable Professional 2 to work in a technical support role with highly skilled professionals on diverse project teams in a dynamic environment. This is an excellent opportunity to join a growing group and company and get involved in a variety of projects for a diverse range of clients. This is a full-time position located in our Burlington, MA office.

In this role, the selected candidate will join our existing Accounts Payable team and support day‑to‑day accounts payable activities. Responsibilities will include monitoring shared mailboxes, processing vendor invoices, reviewing employee expenses, maintaining vendor information, supporting weekly payment runs, and responding to vendor and employee inquiries. The selected candidate will also organize paper and electronic records and provide flexible support for Finance & Accounting projects. This position requires accuracy, attention to detail, strong customer service, and the ability to manage multiple

DUTIES/RESPONSIBILITIES

The successful candidate will:

• Process vendor invoices accurately using the correct project codes and expense categories and provide backup support for other team members as needed.
• Respond to vendor and internal staff inquiries on a day‑to‑day basis with a strong focus on customer service.
• Assist with employee expense reviews by confirming that the correct expense categories are used and appropriate supporting documentation is provided.
• Review vendor statements and follow up with vendors to confirm that all invoices are accounted for.
• Set up vendors in the accounting system and follow up with vendors to obtain required W-9 and ACH forms.
• Assist with weekly payment runs and other Finance & Accounting projects.
• Maintain accurate accounts payable documentation and support accounting period‑end activities and timely financial close.).
• Address internal and external customer requirements related to financial transactions and foster positive working relationships.

SKILLS/EXPERIENCE

Minimum Skills and Requirements:

• Bachelor’s degree in accounting, finance, or a related field.
• 2+ years of accounts payable experience, ideally within the engineering or construction industry.
• Experience using an enterprise resource planning or accounting system.
• Excellent attention to detail and commitment to accuracy.
• Strong written, verbal, and telephone communication skills.
• Ability to work collaboratively as part of a team.
• Proficiency with the Microsoft Office Suite, particularly Excel and Word.
• Ability to manage multiple priorities and meet established deadlines.
• Ability to maintain confidentiality when handling vendor, employee, banking, and financial information.

Preferred Skills

• Previous experience with Deltek Vantagepoint.
• Accounts payable experience in a consulting or professional services environment. (Non-standard)

The salary range for this position in Burlington, MA is $$58,000-$62,000. Actual compensation will be based upon a variety of factors such as education, related work experience, certificates, skills, and current market conditions. Haley & Aldrich reviews salary ranges each quarter to assess competitiveness with the market.

About Haley & Aldrich

Haley & Aldrich is committed to delivering the value our clients need from their capital, operations, and environmental projects. Our team of 1,000+ engineers and scientists across the United States draw inspiration from one mission: to work closely with clients as they navigate change to create safer, more robust places to live and work.

Since our founding in 1957, organizations across the public and private sectors have relied on us for technical excellence and empathetic leadership that achieve results and secure a thriving tomorrow.

Haley & Aldrich is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status.

We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package.

Learn more at haleyaldrich.com.

#LI-BS1