Staff Accounts Payable Professional 2

Haley & Aldrich; Burlington (MA); On-site; USD 58,000 - 62,000; Full time

Job summary

Haley & Aldrich is seeking a Staff Accounts Payable Professional 2 in Burlington, MA. You will join a skilled AP team handling vendor invoices, expense reviews, and payment runs for diverse projects.

The role emphasizes accuracy, confidentiality, and strong customer service while supporting finance initiatives. Requirements include a Bachelor's degree in accounting or finance and 2+ years in accounts payable, with ERP system experience and proficiency in Excel/Word.

Qualifications

• Bachelor's degree in accounting, finance, or a related field.
• 2+ years of accounts payable experience, ideally within the engineering or construction industry.
• Experience using an enterprise resource planning or accounting system.
• Excellent attention to detail and commitment to accuracy.
• Strong written, verbal, and telephone communication skills.
• Ability to work collaboratively as part of a team.
• Proficiency with Microsoft Office Suite, particularly Excel and Word.
• Ability to manage multiple priorities and meet established deadlines.
• Ability to maintain confidentiality when handling vendor, employee, banking, and financial information.

Responsibilities

• Process vendor invoices accurately using correct project codes and expense categories.
• Respond to vendor and internal staff inquiries with a strong focus on customer service.
• Assist with employee expense reviews and ensure proper documentation.
• Review vendor statements and follow up to account for all invoices.
• Set up vendors in the accounting system and obtain W-9 and ACH forms.
• Assist with weekly payment runs and other Finance & Accounting projects.
• Maintain accurate accounts payable records and support period-end close.
• Address internal and external customer requirements related to financial transactions.

Skills

Accounts payable

Excel

Word

Communication

Attention to detail

Teamwork

Multitasking

Education

Bachelor's degree in accounting/finance

Tools

Deltek Vantagepoint

ERP system

Job description

Staff Accounts Payable Professional 2

Burlington, MA, United States | req2161

Find your path and enjoy the journey at Haley & Aldrich. With us, you’ll tackle clients’ most meaningful challenges in the built and natural environments – and, in turn, build stronger communities. You’ll work with teams of passionate colleagues, driven by a commitment to technical excellence and continuous learning.

As a company, we aim to build a world where communities go beyond resilience, embracing change as an opportunity to enhance safety, well-being, and quality of life. Join us to accelerate this vision and your professional development.

We are looking to add new talent to our growing team! We are currently seeking a Staff Accounts Payable Professional 2 to work in a technical support role with highly skilled professionals on diverse project teams in a dynamic environment. This is an excellent opportunity to join a growing group and company and get involved in a variety of projects for a diverse range of clients. This is a full-time position located in our Burlington, MA office.

In this role, the selected candidate will join our existing Accounts Payable team and support day-to-day accounts payable activities. Responsibilities will include monitoring shared mailboxes, processing vendor invoices, reviewing employee expenses, maintaining vendor information, supporting weekly payment runs, and responding to vendor and employee inquiries. The selected candidate will also organize paper and electronic records and provide flexible support for Finance & Accounting projects. This position requires accuracy, attention to detail, strong customer service, and the ability to manage multiple.

DUTIES/RESPONSIBILITIES

• Process vendor invoices accurately using the correct project codes and expense categories and provide backup support for other team members as needed.


• Respond to vendor and internal staff inquiries on a day-to-day basis with a strong focus on customer service.


• Assist with employee expense reviews by confirming that the correct expense categories are used and appropriate supporting documentation is provided.


• Review vendor statements and follow up with vendors to confirm that all invoices are accounted for.


• Set up vendors in the accounting system and follow up with vendors to obtain required W-9 and ACH forms.


• Assist with weekly payment runs and other Finance & Accounting projects.


• Maintain accurate accounts payable documentation and support accounting period-end activities and timely financial close.)


• Address internal and external customer requirements related to financial transactions and foster positive working relationships.

SKILLS/EXPERIENCE

Minimum Skills and Requirements:

• Bachelor’s degree in accounting, finance, or a related field.


• 2+ years of accounts payable experience, ideally within the engineering or construction industry.


• Experience using an enterprise resource planning or accounting system.


• Excellent attention to detail and commitment to accuracy.


• Strong written, verbal, and telephone communication skills.


• Ability to work collaboratively as part of a team.


• Proficiency with the Microsoft Office Suite, particularly Excel and Word.


• Ability to manage multiple priorities and meet established deadlines.


• Ability to maintain confidentiality when handling vendor, employee, banking, and financial information.

Preferred Skills:

• Previous experience with Deltek Vantagepoint.


• Accounts payable experience in a consulting or professional services environment. (Non-standard)

The salary range for this position in Burlington, MA is $$58,000-$62,000. Actual compensation will be based upon a variety of factors such as education, related work experience, certificates, skills, and current market conditions. Haley & Aldrich reviews salary ranges each quarter to assess competitiveness with the market.

Haley & Aldrich is committed to delivering the value our clients need from their capital, operations, and environmental projects. Our team of 1,000+ engineers and scientists across the United States draw inspiration from one mission: to work closely with clients as they navigate change to create safer, more robust places to live and work. Since our founding in 1957, organizations across the public and private sectors have relied on us for technical excellence and empathetic leadership that achieve results and secure a thriving tomorrow.

Haley & Aldrich is an equal opportunity employer. All qualified applications will receive consideration for employment without regard to gender, race, age, disability, veteran, or any other legally protected status.

We offer excellent career growth, a highly competitive total compensation plan, and a solid benefits package.

ACCOMMODATIONS FOR APPLICANTS WITH DISABILITIES AND LIMITED ENGLISH PROFICIENCY

Haley & Aldrich, an equal opportunity employer committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans´ Readjustment Act of 1974, Title I of the Americans with Disabilities Act of 1990 and pursuant to Executive Order 13166, applicants with disabilities or limited English proficiency that require accommodation in the job application process may contact 1-617-886-7400 for assistance.

Equal employment opportunity, including veterans and individuals with disabilities.