Accounts Payable & Office Support Specialist

Toyota Automated Logistics; Greenfield (IN); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Health, Dental, Vision Insurance

401(k) with company match

Vacation / Holiday Pay

Paid Volunteer time off

Tuition Reimbursement

Professional Associations, Conferences

Company Meetings & Events

Job summary

Toyota Automated Logistics seeks an Office Support Specialist to handle accounts payable processing and broad administrative duties for the Supply Division and Custom Automation group. The role emphasizes service to the team, organization, and accurate data handling in a fast-paced environment.

Responsibilities include following QMS workflows, processing invoices via Dooap AP, timesheet posting, and coordinating travel through Concur. Strong communication and teamwork are essential.

Qualifications

• Accurate data entry with attention to detail.
• Strong organizational and prioritization abilities.
• Positive attitude and teamwork.
• Self-starter with ownership and initiative.
• Experience with ERP software and Microsoft Office.
• Eligibility to work in the USA without sponsorship.
• Commitment to information security policies.

Responsibilities

• Follow QMS workflows and corporate policies.
• Process accounts payable using Dooap AP automation.
• Cross-train as back-up for the accounting team.
• Post timesheets for revenue recognition.
• Prepare department communications for division-wide distribution.
• Track vendor credits and ensure timely issuances.
• Assist in travel arrangements and Concur reporting.
• Maintain lobby, meeting rooms and office resources.
• Coordinate service contracts and vendor relationships.
• Support events and site visits.
• Ensure staffing changes are reflected in systems.

Skills

Data entry

Attention to detail

Organizational skills

Teamwork

Positive attitude

Self-starter

Microsoft Office

Tools

Dooap AP automation

Concur

D365

ERP software

Microsoft Office suite

Job description

Toyota Automated Logistics seeks an Office Support Specialist to handle accounts payable processing and broad administrative duties for the Supply Division and Custom Automation group. The role emphasizes service to the team, organization, and accurate data handling in a fast-paced environment.

Responsibilities include following QMS workflows, processing invoices via Dooap AP, timesheet posting, and coordinating travel through Concur. Strong communication and teamwork are essential.