Accounts Payable & Admin Assistant - Detail‑Oriented

Loadmaster Corporation; Norway Township (MI); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Health Insurance

Vision

401k

Paid Vacation

Paid Holidays

Disability

Life Insurance

Job summary

Loadmaster Corporation is seeking an Administrative Assistant to provide administrative and accounts payable support to the Controller in a fast-paced manufacturing environment. The ideal candidate is a self-starter with strong organizational skills and attention to detail.

You will process AP invoices, match POs and vendor invoices, prepare weekly check runs, assist with month-end reporting, and help maintain orderly office files while supporting the Controller and team.

Qualifications

• 1+ years in office or administrative roles; willing to train.
• Familiarity with bookkeeping and basic accounting.
• Experience with QuickBooks and Excel.
• Strong data entry and time management.
• Excellent written and verbal communication.

Responsibilities

• Process accounts payable invoices accurately and timely.
• Match POs, packing slips, and vendor invoices for payment.
• Prepare and process weekly check runs.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized accounts payable files and records.
• Assist Controller with month-end accounts payable reporting.
• Provide administrative support to the Controller and office staff.
• Data entry in QuickBooks and other systems.
• Answer phones, greet visitors, file documents, and assist with general office operations.
• Perform other administrative and accounting duties as assigned.

Skills

Administrative experience

Bookkeeping

QuickBooks

Microsoft Excel

Data entry

Organizational skills

Time management

Communication skills

Detail orientation

Teamwork

Tools

QuickBooks

Excel

Job description

Loadmaster Corporation is seeking an Administrative Assistant to provide administrative and accounts payable support to the Controller in a fast-paced manufacturing environment. The ideal candidate is a self-starter with strong organizational skills and attention to detail.

You will process AP invoices, match POs and vendor invoices, prepare weekly check runs, assist with month-end reporting, and help maintain orderly office files while supporting the Controller and team.