Administrator, Accounts Payable

Trinity Industries; Dallas (TX); Sur place; USD 55 000 - 75 000; Plein temps

Résumé du poste

Trinity Industries in Dallas, TX seeks an experienced Administrator, Accounts Payable to support end-to-end AP operations at our headquarters. The role emphasizes 2-way/3-way match, vendor data integrity, and SOX-compliant documentation across multiple business units.

Strong analytical skills and attention to detail are essential. The candidate will coordinate with Plant Operations, Procurement, and Treasury to resolve discrepancies, maintain master data, and ensure timely reconciliations and

Qualifications

• 2–4 years of AP experience in a high-volume environment.
• Experience with ERP systems (SAP, Oracle) and proficiency in Microsoft Excel.
• Strong analytical skills; ability to document exceptions with timestamps, root-cause analysis, and corrective actions.
• Solid understanding of SOX controls and internal audit requirements related to AP.

Responsabilités

• Process 2-way and 3-way invoices within established cycle times; resolve discrepancies with internal stakeholders.
• Monitor discounts and recovery; expedite approvals and analyze variances.
• Investigate holds and exceptions; document root cause, corrective actions, and resolution timelines.
• Process new vendor setups and changes; validate TIN/W-9/W-8, banking data, tax codes, and 1099 indicators.
• Collaborate with Plant Operations, Procurement, Treasury and Business Units to streamline workflows.

Connaissances

AP experience

2–4 years

Excel proficiency

Strong analytical skills

Attention to detail

Communication skills

SOX controls

Outils

SAP

Oracle

Microsoft Excel

Description du poste

Job Description - Administrator, Accounts Payable (2600954)

Job Description

Administrator, Accounts Payable - ( 2600954 )

Description

Trinity Industries is seeking an Administrator, Accounts Payable for our Dallas, TX Headquarters. This position supports end-to-end AP operations in a high-volume, controls-driven environment. Responsible for daily 2-way and 3-way invoice matching, open payables monitoring, and partnering with Plant Operations and Procurement to resolve receiving issues, PO discrepancies, and billing variances. This role also ensures vendor master data integrity through supplier setup, tax and banking validation, and SOX-compliant documentation. The Administrator collaborates across Business Units to streamline workflows, supports vendor account reconciliations and bank reconciliation activities, and hosts vendor meetings as needed. The ideal candidate brings strong analytical skills, meticulous attention to detail, and a service-oriented mindset.

What You'll Do:

Accounts Payable Processing

• Invoice Processing – Match 2-way and 3-way invoices within established cycle times. Resolve receiving discrepancies, PO mismatches, and pricing variances with internal stakeholders. Conduct vendor statement reconciliations to clear balances and prevent aging.
• Discount Monitoring & Recovery – Monitor discount-term invoices to identify missed or at-risk discounts. Expedite approvals when windows are closing. Analyze variances to determine root cause and whether repayment is warranted.
• Invoice Holds & Exceptions – Investigate and clear holds or equivalent exception codes) by resolving data mismatches, missing documentation, or policy exceptions. Document root cause, corrective actions, and resolution timelines.
• Supplier Setup & Maintenance – Process new vendor setups, changes, and deactivations with complete documentation. Validate TIN/W-9/W-8, remit-to details, payment methods, banking data, tax codes, and 1099 indicators.
• Supplier Updates – Execute address, remit-to, contact, tax, and payment term changes with audit-ready documentation and data governance adherence. Ensure all changes are authorized and traceable.

Returned ACH Resolution – Investigate ACH returns, coordinate supplier outreach, complete bank revalidation, and update payment data to prevent recurrence.

SOX Controls & Compliance

• Control Evidence – Maintain evidence in the designated repository using standardized naming and indexing. Keep documentation complete, current, and audit ready.
• Approval Workflows – Ensure vendor setups, master data changes, and payment releases follow established workflows and the authorization matrix. Escalate deviations promptly.

Supplier Documentation – Validate W-9/W-8 forms, tax data, and bank verification to maintain accuracy, compliance, and data integrity.

Stakeholder Collaboration & Vendor Relations

• Cross-Functional Partnership – Partner with Plant Operations, Procurement, Treasury, and Business Units to streamline workflows, resolve escalations, and improve end-to-end efficiency.
• Vendor Meeting Facilitation – Host vendor review meetings for reconciliation, dispute resolution, or relationship management. Prepare documentation and follow up on action items.
• Reconciliation Artifacts – Supply payment confirmations, remittance details, void/reissue documentation, and approver signoffs to Treasury within established deadlines.
• Outstanding Check Research – Research and resolve outstanding checks, stale-dated items, and unclaimed property inquiries. Coordinate disposition including void/reissue or escheatment.
• Reconciliation Timeliness – Clear all AP-related reconciliation items within the monthly close cycle. Escalate aged items to the AP Manager with root-cause analysis and corrective recommendations.

Key Decision Rights

• Review and release payments per the approval matrix and payment-file transmission controls
• Approve or elevate vendor master data changes based on documentation completeness and policy compliance
• Investigate and resolve invoice holds and exceptions, document root cause and corrective actions
• Flag and elevate control gaps, unauthorized changes, or compliance risks to the AP Manager

Qualifications

What You’ll Need:

• 2–4 years of AP experience, preferably in a shared services or high-volume environment required
• Working knowledge of 2-way/3-way invoice matching, PO workflows, and vendor payment processes
• Experience with ERP systems (SAP, Oracle, or equivalent) and proficiency in Microsoft Excel
• Ability to independently review payment releases per the approval matrix and ensure proper controls over payment-file transmission
• Strong analytical skills; ability to document exceptions with timestamps, root-cause analysis, and corrective actions
• High attention to detail; maintains organized control evidence with standardized naming and indexing
• Solid understanding of SOX controls and internal audit requirements related to AP
• Excellent communication skills; interacts professionally with vendors, plant personnel, and cross-functional partners
• Must be able to work extended hours during month-end and year-end close periods
• Consistent focus and organizational discipline required for a high-volume, deadline-driven environment.

Preferred Qualifications

• Experience with vendor master data management, including TIN/W-9/W-8 validation and bank verification
• Familiarity with ACH processing, return resolution, and electronic payment methods
• Experience supporting bank reconciliations, outstanding check research, positive pay monitoring, or escheatment
• Exposure to process improvement or automation tools
• Bilingual proficiency (Spanish/English) is a plus for supporting a multilingual environment