Accounts Payable Manager

AV; Simi Valley (CA); On-site; USD 110,000 - 140,000; Full time

Job summary

AV in California seeks an Accounts Payable Manager to lead day-to-day AP operations, manage the AP team, and ensure timely, accurate, and compliant processing of invoices, supplier payments, and reimbursements.

Reporting to the Senior Manager, AP, this hands-on leader balances service, controls, and continuous improvement, while supporting AV's Oracle Fusion rollout across units currently in other ERP systems.

Responsibilities

• Oversee daily AP operations to ensure timely, accurate, and compliant processing.
• Coach AP staff; set priorities, balance workloads, provide training, and foster a service-oriented team.
• Manage invoice intake, coding, PO matching, approvals, and payment processing.
• Review AP aging, payment holds, supplier inquiries, and reimbursements; resolve escalations.
• Support check runs, ACH and wire payments, ensuring accurate execution and approvals.
• Monitor AP performance metrics and communicate results to leadership.
• Collaborate with Procurement, Treasury, Accounting and business units to resolve issues.

Job description

Job Description

The Accounts Payable Manager supports the Senior Manager, Accounts Payable in leading day‑to‑day Accounts Payable operations across the organization. This role manages the Accounts Payable team and is responsible for the timely, accurate, and compliant processing of invoices, supplier payments, employee reimbursements, and related AP activities.

Worker Type

Regular

Summary

The Accounts Payable Manager supports the Senior Manager, Accounts Payable in leading day‑to‑day Accounts Payable operations across the organization. This role manages the Accounts Payable team and is responsible for the timely, accurate, and compliant processing of invoices, supplier payments, employee reimbursements, and related AP activities. Reporting to the Senior Manager, the Accounts Payable Manager is a hands‑on operational leader who balances service, accuracy, internal controls, and continuous improvement. The role will also support the Senior Manager's Oracle Fusion rollout across all other AV business units currently operating in other ERP systems by providing AP subject‑matter expertise and helping ensure a smooth transition from legacy environments.

Position Responsibilities

Day-to-Day AP Operations

• Support the Accounts Payable Senior Manager in overseeing daily AP operations and ensuring timely, accurate, and compliant processing across the AP function.
• Manage, coach, and develop AP staff; establish clear priorities, balance workloads, provide training, and foster a service-oriented and accountable team environment.
• Oversee invoice intake, coding, purchase‑order matching, approvals, exception management, and payment processing to ensure adherence to policy, appropriate approval, and timely supplier payment.
• Review AP aging, payment holds, supplier inquiries, and employee reimbursement requests; resolve escalated issues and identify opportunities to improve service levels and discount capture.
• Oversee supplier onboarding and maintenance, including review of payment terms, banking information, and tax documentation in accordance with established controls.
• Support check runs, ACH and wire payments, and other payment activities; ensure accurate execution, appropriate approvals, and timely resolution of payment exceptions.
• Monitor AP performance metrics, aging trends, workflow bottlenecks, and recurring issues; communicate operational results and risks to the Senior Manager.
• Partner with Procurement, Treasury, Accounting, and business‑unit teams to resolve invoice, receipt, supplier, and payment issues.

Close, Controls, and Compliance

• Ensure timely and accurate AP month‑end close activities, including aging review, accrual support, account reconciliations, and timely resolution of discrepant items.
• Maintain effective AP internal controls, policies, procedures, and segregation‑of‑duties practices that support SOX compliance, audit readiness, and applicable company requirements.
• Coordinate preparation and review of 1099 reporting and other AP‑related tax or compliance activities.
• Support internal and external audit requests by ensuring documentation is complete, accurate, and readily available.
• Review and improve AP processes, controls, and standard operating procedures to reduce risk, increase efficiency, and strengthen the user and supplier experience.

Oracle Fusion Implementation Support

• Support the Accounts Payable Senior Manager in the Oracle Fusion rollout across all other AV business units currently operating in other ERP systems while maintaining continuity of daily AP operations.
• Serve as an AP subject‑matter expert for requirements gathering, future‑state process design, workflow review, testing, training, and issue resolution.
• Partner with Finance Systems, IT, Procurement, Treasury, and external implementation partners to validate AP configuration, integrations, workflows, reports, and role‑based access against approved business requirements.
• Coordinate assigned AP implementation‑readiness activities, including action plans, open‑item tracking, defect triage, resource needs, cutover checklists, and go‑live readiness inputs for the Senior Manager.
• Facilitate AP process reviews and conference‑room pilots; document process gaps, configuration decisions, control impacts, and recommended resolutions.
• Assist with AP data‑conversion activities, including data validation, reconciliation, exception research, and business signoff for supplier records, open invoices, payment information, and other AP data.
• Participate in system integration testing, user acceptance testing, mock conversions, cutover readiness, and post‑go‑live hypercare as assigned