Accounts Payable Manager

CPS, Inc.; Chicago (IL); On-site; USD 135,000 - 155,000; Full time

Job summary

CPS, Inc. is seeking an Accounts Payable Manager in Chicago to oversee the AP function, ensure timely invoice processing, and maintain strong vendor relationships. You will lead the AP team, coordinate with accounting and procurement, and support month-end close processes to drive accurate financial reporting.

The role emphasizes policy development, internal controls, and process improvements while ensuring compliance with U.S. GAAP and company standards.

Responsibilities

• Manage and oversee the day-to-day accounts payable operations, including invoice processing and payments.
• Lead, train, and develop the AP team, establishing performance expectations and ensuring timely completion of responsibilities.
• Review invoices, expense reports and payment batches for accuracy and compliance with company policies.
• Ensure accurate recording of expenses and liabilities in accordance with U.S. GAAP.
• Support monthly, quarterly and annual close processes including AP accruals and cutoffs.
• Assist with 1099 preparation, reporting and tax compliance requirements.
• Monitor AP aging and resolve outstanding invoices, discrepancies and payment issues.

Job description

$135,000 - $155,000k;

Finance & Accounting Professional, are you ready to take your career to another level with an organization that will have your interest in mind first? For the past 20 years, CPS has been working with the largest employers, specifically for their accounting and finance needs. We work strategically with our clients to find and match the best accounting and finance professionals to help improve their business.

Here at CPS, Inc, we only work with our clients to directly place quality talent for permanent and full-time positions. Our experienced recruiters spend time getting to know you, what type of work and company culture you like, and what your career goals are moving forward. We use our experience and knowledge of our client companies to find the right match for you. If you are looking to build your career, ready to take on new challenges, and gain the experiences you have always wanted, we want to work with you!

Accounts Payable Manager

Summary

The Accounts Payable Manager is responsible for overseeing the company’s accounts payable function, ensuring accurate and timely processing of invoices, payments, and expense transactions. This role manages the AP team, maintains strong vendor relationships, supports the month-end close process, and ensures compliance with company policies and internal controls.

The Accounts Payable Manager will partner closely with Accounting, Finance, Procurement, and other departments to improve processes, resolve issues, and ensure the accuracy and efficiency of the company’s procure-to-pay operations.

Essential Functions

• Manage and oversee the day-to-day accounts payable operations, including invoice processing, coding, approvals, payment processing, and vendor maintenance.
• Lead, train, and develop the Accounts Payable team, establishing performance expectations and ensuring timely completion of responsibilities.
• Review and approve invoices, expense reports, and payment batches for accuracy, proper coding, appropriate approvals, and compliance with company policies.
• Ensure invoices are processed accurately and timely while maintaining appropriate documentation and internal controls.
• Manage weekly payment runs, ACH, wires, checks, and other payment methods.
• Monitor the AP aging and proactively resolve outstanding invoices, discrepancies, and payment issues.
• Maintain strong relationships with vendors and serve as the escalation point for complex vendor inquiries and disputes.
• Oversee vendor setup and maintenance, including W-9 collection, banking information, tax documentation, and changes to vendor master data.
• Perform and review account reconciliations related to accounts payable, accrued liabilities, and other related accounts.
• Support the monthly, quarterly, and annual close processes, including AP accruals, expense accruals, and cutoff procedures.
• Ensure accurate recording of expenses and liabilities in accordance with U.S. GAAP and company accounting policies.
• Assist with 1099 preparation, reporting, and other applicable tax compliance requirements.
• Partner with Procurement and business stakeholders to monitor purchase orders, receiving, invoice matching, and approval workflows.
• Develop and maintain AP policies, procedures, and internal controls to minimize errors and reduce risk.
• Identify opportunities to automate and streamline AP processes and improve overall efficiency.
• Assist with AP system implementations, ERP upgrades, and process improvement initiatives.
• Prepare and analyze AP-related reports and metrics for Accounting and Finance leadership.
• Support internal and external audits by providing AP documentation, schedules, and supporting information.
• Ensure compliance with company policies, accounting standards, and internal control requirements.
• Perform ad hoc analysis and special projects as requested by Accounting or Finance leadership.