Sr Accounts Payable Manager

Ong Human Capital Inc.; Norwalk (CA); On-site; USD 95,000 - 130,000; Full time

Job summary

Ong Human Capital Inc. seeks an Accounts Payable Manager to lead a large AP team and ensure accurate processing of invoices, vendor payments, and employee reimbursements. The role emphasizes strong vendor relationships, process accuracy, and adherence to accounting principles within a manufacturing multi-site environment in California.

The successful candidate will drive AP improvements, oversee payments, and implement new AP methodologies and ERP solutions to optimize efficiency and control.

Qualifications

• Bachelor’s degree in business, accounting, finance, or related field.
• 10 years of AP experience with at least 6 years in a supervisory role.
• Strong understanding of accounts payable processes and accounting principles.
• Manufacturing multi-site experience.
• Experience with older ERP systems (NDS, AS400) and advanced Excel.

Responsibilities

• Supervise Accounts Payable Team: lead and mentor a large AP team, providing guidance and support.
• Delegate daily tasks and ensure efficient processing of all AP transactions.
• Conduct performance evaluations and provide ongoing coaching to improve productivity and accuracy.
• Oversee the accurate and timely processing of invoices, ensure proper coding and approvals.
• Resolve discrepancies and inquiries related to vendor invoices while ensuring proper documentation.
• Maintain positive relationships with vendors and resolve billing or account issues promptly.
• Monitor vendor accounts for overdue payments, discrepancies and potential fraud.
• Oversee the preparation and execution of payments (checks, ACH, wire, cards).
• Monitor cash flow to ensure funds are available for operations.
• Identify opportunities to streamline AP processes and reduce processing time.
• Implement new technologies or systems to improve AP efficiency.
• Conduct training sessions for new hires and existing staff on AP systems and policies.
• Stay updated on AP technology trends and recommend improvements.
• Must have ERP system implementation experience.
• Bring new AP methodologies and procedures to the team.

Skills

Leadership

Team management

Detail-oriented

Communication

Time management

Education

Bachelor’s degree in business, accounting, finance

Tools

NDS/AS400 ERP

Advanced Excel

Job description

The Accounts Payable Manager will oversee and manage the day-to-day operations of the accounts payable (AP) department. This role will ensure timely and accurate processing of all vendor invoices, employee reimbursements, and other financial transactions, while maintaining compliance with company policies and accounting principles. The ideal candidate will have strong leadership skills, a keen eye for detail, and the ability to manage a team effectively while maintaining strong relationships with vendors and internal departments. Must have be able to bring new accounts payable methodologies in

Key Responsibilities

• Supervise Accounts Payable Team:
• Lead and mentor a large team of Accounts Payable clerks, providing guidance, training, and support.
• Delegate daily tasks and ensure efficient processing of all AP transactions.
• Conduct performance evaluations and provide ongoing coaching to improve team productivity and accuracy.
• Oversee the accurate and timely processing of invoices, ensuring that all invoices are properly coded, matched with purchase orders or contracts, and approved for payment.
• Resolve discrepancies and inquiries related to vendor invoices, ensuring accurate documentation and adherence to company policies.
• Maintain positive relationships with vendors, ensuring any issues related to billing, payments, or account inquiries are resolved quickly and professionally.
• Monitor vendor accounts for overdue payments, discrepancies, and potential fraud.
• Payment Processing:
• Oversee the preparation and execution of payments, including checks, ACH transfers, wire transfers, and credit card payments, ensuring all payments are made timely and accurately.
• Monitor payment schedules and cash flow to ensure sufficient funds are available for operations.
• Process Improvement:
• Identify opportunities to streamline AP processes, reduce processing time, and enhance accuracy.
• Implement new technologies or systems to improve AP efficiency and workflow.
• Training and Development:
• Conduct training sessions for new hires and existing team members on AP systems, policies, and best practices.
• Stay updated on the latest trends in AP technology and processes and recommend relevant improvements.
• Implementation Experience
• Must have experience with ERP system implementation
• Must be able to bring new methodology of AP systems and procedures

Qualifications

• Bachelor’s degree in business, accounting, finance, or related field.
• 10 years of experience in Accounts Payable, with at least 6 years in a supervisory or leadership role.
• Strong understanding of accounts payable processes and accounting principles
• Must have manufacturing multi-site experience
• Experience with older large ERP systems (NDS, AS400) and advanced excel skills.
• Excellent organizational and time-management skills with the ability to manage multiple tasks simultaneously.
• Strong attention to detail and accuracy.
• Ability to work well under pressure and meet deadlines.
• Excellent written and verbal communication skills.
• Strong leadership and interpersonal skills, with the ability to lead, motivate, and develop a team.