Accounts Payable Manager

Interstate Cold Storage, Inc.; Fort Wayne (IN); On-site; USD 42,000 - 64,000; Full time

Job summary

Interstate Cold Storage, Inc. is seeking an Accounts Payable Specialist to manage daily AP operations with a focus on accuracy and discretion.

You will analyze vendor data, process invoices to GL accounts, handle 1099s, and move vendors toward EFT or virtual cards while supporting purchasing and intercompany transactions. The ideal candidate has strong accounting knowledge, Excel proficiency, and excellent communication skills, thriving under pressure.

Qualifications

• Extensive knowledge of accounting and AP procedures.
• Excellent written and verbal communication skills.
• Proficiency with Excel and accounting software.
• Strong planning and problem solving abilities.
• Ability to analyze information and processes.
• B.S. in Accounting preferred; higher flexibility.

Responsibilities

• Provide management with vendor analysis reports as needed.
• Prepare and distribute 1099s; maintain vendor data accuracy.
• Code vendor invoices to GL accounts.
• Process weekly AP checks, ACHs, and intercompany disbursements.
• Supervise staff gathering data to process vendor invoices.
• Assist with purchasing and vendor invoice issues.
• Improve PO process; reduce approvals chasing.
• Review W9 forms for accuracy.
• Encourage EFT or virtual card payments.

Skills

Accounts payable

Accounting principles

Communication skills

Problem solving

Analytical thinking

Attention to detail

Education

B.S. in Accounting

Associate's degree + 5 years experience

Tools

Excel

Accounting software

Job description

We are seeking an Accounts Payable Specialist to help with the organization and running of the daily Accounts Payable operations at Interstate Cold Storage, Inc. The ideal candidate will be a hard - working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Provide Management with Vendor Analysis reports on an as needed basis.
• Prepare and distribute annual 1099's and assist with improving accuracy of Vendor information as it currently exists within our system.
• Assist staff with coding vendor invoices with GL account numbers.
• Prepare and process weekly AP check runs/ACH transactions/Manual disbursement check with all vendors and intercompany transactions.
• Manage and supervise the staff that is gathering the data to process and input the vendor invoices.
• Assist with Purchasing and the Vendor to resolve invoice issues.
• Identify means of improving current PO process and the elimination of chasing down approvals from Managers when a PO is not available.

Other responsibilities

• Review all W9 forms for accuracy and validity.
• Work with vendors to move away from paper checks to EFT or virtual credit card payments.

Requirements

• Extensive knowledge of accounting and management principles.
• Extensive knowledge of accounts payable procedures.
• Excellent written and verbal communication skills.
• Proficiency with computers, especially excel and accounting software.
• Strong planning and problem solving skills.
• Ability to analyze information and processes.

Education

• B.S. in Accounting is preferred if candidate can take on other Accounting functions, or an Associate's degree with at least 5 years of experience.

We offer a comprehensive benefit package including health, dental, vision, short term disability, long term disability, 401k, paid vacation and paid holidays.