Accounts Payable

Island Topsoil; Waianae (HI); On-site; USD 22,000 - 30,000; Full time

Job summary

Island Topsoil is seeking an organized Accounts Payable Specialist to join our administrative team in Hawaii. You will handle high-volume AP transactions, verify invoices, code entries, and process payments while maintaining accurate records.

Ideal candidates will have 2+ years of AP experience, strong Excel skills (VLOOKUP, pivot tables), and proficiency in Sage 300 and QuickBooks. Excellent communication and time management are essential in this fast-paced office.

Qualifications

• Minimum 2 years of accounts payable experience in a professional office setting.
• Proficiency in Sage 300 accounting software required.
• Proficiency in QuickBooks accounting software required.
• Strong understanding of accounts payable processes and best practices.
• Excellent data entry skills with high level of accuracy.
• Advanced proficiency in Microsoft Excel, including VLOOKUP and pivot tables.
• Strong mathematical and analytical abilities.
• Exceptional organizational and time management skills.

Responsibilities

• Process high-volume accounts payable transactions accurately and efficiently on a weekly basis.
• Review, verify, and reconcile invoices against purchase orders and receiving documents.
• Enter and code invoices into the accounting system with proper general ledger account assignments.
• Prepare and process check runs and electronic payments according to established schedules.
• Maintain organized filing systems for all accounts payable documentation and records.
• Communicate with vendors regarding payment inquiries, discrepancies, and account reconciliations.
• Research and resolve invoice discrepancies and issues in a timely manner.
• Prepare monthly accounts payable aging reports and assist with month-end closing procedures.
• Reconcile vendor statements and resolve outstanding items.
• Assist with annual 1099 preparation and distribution.
• Support internal and external audit requests by providing necessary documentation.
• Maintain positive vendor relationships through professional and timely communication.
• Process employee expense reports and reimbursements.
• Assist with special projects and additional duties as assigned.

Skills

Data entry

Analytical skills

Attention to detail

Excel

VLOOKUP

Pivot tables

Communication

Time management

Organizational skills

Problem solving

Tools

Sage 300

QuickBooks

Job description

Accounts Payable Specialist

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our administrative team. This position plays a critical role in maintaining the financial integrity of our organization by ensuring accurate and timely processing of all payable transactions. The ideal candidate will possess strong analytical skills, demonstrate exceptional attention to detail, and thrive in a fast-paced office environment.

Responsibilities

• Process high-volume accounts payable transactions accurately and efficiently on a weekly basis
• Review, verify, and reconcile invoices against purchase orders and receiving documents
• Enter and code invoices into the accounting system with proper general ledger account assignments
• Prepare and process check runs and electronic payments according to established schedules
• Maintain organized filing systems for all accounts payable documentation and records
• Communicate with vendors regarding payment inquiries, discrepancies, and account reconciliations
• Research and resolve invoice discrepancies and issues in a timely manner
• Prepare monthly accounts payable aging reports and assist with month-end closing procedures
• Reconcile vendor statements and resolve outstanding items
• Assist with annual 1099 preparation and distribution
• Support internal and external audit requests by providing necessary documentation
• Maintain positive vendor relationships through professional and timely communication
• Process employee expense reports and reimbursements
• Assist with special projects and additional duties as assigned

Requirements

• Minimum 2 years of accounts payable experience in a professional office setting
• Proficiency in Sage 300 accounting software required
• Proficiency in QuickBooks accounting software required
• Strong understanding of accounts payable processes and best practices
• Excellent data entry skills with high level of accuracy
• Advanced proficiency in Microsoft Excel, including VLOOKUP and pivot tables
• Strong mathematical and analytical abilities
• Exceptional organizational and time management skills
• Ability to prioritize multiple tasks and meet strict deadlines
• Excellent written and verbal communication skills
• Strong problem-solving abilities and attention to detail
• Ability to maintain confidentiality of sensitive financial information
• Professional demeanor and ability to work collaboratively with team members

This is an excellent opportunity for a motivated accounting professional to contribute to a dynamic organization. We offer a supportive work environment where your skills and dedication will be valued and recognized.

Employment Type:
Full Time

Compensation:
$22.00 to$30.00/ Year