Accounts Payable Manager

Xplora Search Group; Conshohocken (Montgomery County); On-site; USD 95,000 - 125,000; Full time

Job summary

Xplora Search Group is seeking a seasoned Accounts Payable leader in the United States to oversee full-cycle AP for multiple entities. You will mentor a small team, set priorities, and ensure accurate invoice processing, payments, and reconciliations, while driving efficiency and controls across the organization.

The role requires hands-on, high-volume AP experience, strong vendor management, and the ability to work collaboratively with Accounting, Finance, and Operations.

Qualifications

• Strong AP management or supervisory experience.
• Experience leading and developing an AP team.
• Hands-on experience in a high-volume AP environment.
• Experience supporting multiple entities and/or locations.
• Strong knowledge of invoice processing, payment processing, AP aging, reconciliations, and vendor management.
• Experience with 1099s, tax documentation, and AP controls.
• Demonstrated experience creating or improving AP processes and SOPs.
• Strong communication, organizational, and problem-solving skills.
• Ability to manage different personalities, address performance issues, and create accountability.
• Comfortable working independently and making decisions without constant escalation.
• Strong attention to detail and ability to operate with a sense of urgency.
• Experience in a smaller, fast-paced, or complex organizational environment preferred.
• ERP and AP system experience required; experience with procure-to-pay systems is a plus.

Responsibilities

• Oversee the full-cycle Accounts Payable function across multiple entities and locations.
• Lead, manage, coach, and develop a small AP team with varying levels of experience.
• Establish priorities, set expectations, provide feedback, and hold team members accountable.
• Oversee invoice processing, approvals, payment runs, vendor management, and AP aging.
• Review and resolve vendor discrepancies, payment issues, and escalated account concerns.
• Manage vendor relationships and ensure timely and accurate resolution of inquiries.
• Oversee payment processing, reconciliations, cash management, and AP-related controls.
• Manage 1099 reporting, tax documentation, and related compliance activities.
• Monitor AP aging and outstanding liabilities while helping maintain appropriate cash flow visibility.
• Develop and maintain AP procedures, SOPs, and internal controls.
• Identify opportunities to improve workflows, processes, systems, and overall AP efficiency.
• Partner with Accounting, Finance, Operations, and other departments to resolve issues and improve processes.
• Support month-end and year-end close activities, including AP reconciliations and related reporting.
• Assist with internal and external audit requests as needed.
• Provide reporting and analysis related to AP activity, aging, payments, and operational performance.
• Serve as a hands-on resource for the team and step into transactional responsibilities when needed.

Skills

AP management

Team leadership

Vendor management

Process improvement

ERP systems

High volume AP

Multi-entity experience

Analytical skills

Communication

Tools

ERP systems

Job description

• Oversee the full-cycle Accounts Payable function across multiple entities and locations.
• Lead, manage, coach, and develop a small AP team with varying levels of experience.
• Establish priorities, set expectations, provide feedback, and hold team members accountable.
• Oversee invoice processing, approvals, payment runs, vendor management, and AP aging.
• Review and resolve vendor discrepancies, payment issues, and escalated account concerns.
• Manage vendor relationships and ensure timely and accurate resolution of inquiries.
• Oversee payment processing, reconciliations, cash management, and AP-related controls.
• Manage 1099 reporting, tax documentation, and related compliance activities.
• Monitor AP aging and outstanding liabilities while helping maintain appropriate cash flow visibility.
• Develop and maintain AP procedures, SOPs, and internal controls.
• Identify opportunities to improve workflows, processes, systems, and overall AP efficiency.
• Partner with Accounting, Finance, Operations, and other departments to resolve issues and improve processes.
• Support month-end and year-end close activities, including AP reconciliations and related reporting.
• Assist with internal and external audit requests as needed.
• Provide reporting and analysis related to AP activity, aging, payments, and operational performance.
• Serve as a hands-on resource for the team and step into transactional responsibilities when needed.

Qualifications

• Strong Accounts Payable management or supervisory experience.
• Proven experience leading and developing an AP team.
• Hands-on experience in a high-volume AP environment.
• Experience supporting multiple entities and/or locations.
• Strong knowledge of invoice processing, payment processing, AP aging, reconciliations, and vendor management.
• Experience with 1099s, tax documentation, and AP controls.
• Demonstrated experience creating or improving AP processes and SOPs.
• Strong communication, organizational, and problem-solving skills.
• Ability to manage different personalities, address performance issues, and create accountability.
• Comfortable working independently and making decisions without constant escalation.
• Strong attention to detail and ability to operate with a sense of urgency.
• Experience in a smaller, fast-paced, or complex organizational environment preferred.
• ERP and AP system experience required; experience with procure-to-pay systems is a plus.