Accounts Payable Lead

EMA Engineering & Consulting Inc; Tyler (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

EMA Engineering & Consulting Inc in Tyler, TX is seeking an Accounts Payable Lead to oversee the AP function, ensure accurate and timely processing of invoices and payments, and maintain internal controls.

The role requires strong leadership, attention to detail, and the ability to manage high-volume operations, vendor relationships, and collaboration with the accounting team.

Qualifications

• Five+ years of accounts payable or related financial experience.
• Experience supervising or managing staff is a plus.
• Experience with high-volume AP and vendor payments.
• Strong knowledge of AP processes and internal controls.

Responsibilities

• Oversee daily accounts payable operations, ensuring accurate and timely processing of invoices and payments.
• Review and approve invoices, payment requests, and other AP transactions in accordance with company policies and approval requirements.
• Ensure invoices are properly coded, documented, authorized, and approved prior to payment.
• Coordinate weekly payment processing, including checks, ACH payments, and other electronic payment methods.
• Maintain accurate vendor records and serve as a primary contact for vendor payment inquiries and discrepancies.
• Research and resolve invoice discrepancies, duplicate payments, outstanding balances, and vendor account issues.
• Monitor AP aging and outstanding invoices to ensure timely resolution and payment within established terms.
• Identify and implement opportunities to improve efficiency, accuracy, automation, and financial controls.
• Work closely with the Controller and Accounting team to support accurate and timely financial reporting.
• Assist with audits and oversee annual vendor reporting requirements, including preparation and distribution of Form 1099s.
• Maintain confidentiality and compliance with company policies, accounting procedures, and applicable regulatory requirements.

Skills

Leadership

Communication

Analytical skills

Problem-solving

Time management

Detail-oriented

Education

Bachelor’s degree

Tools

ERP software

Microsoft Excel

Job description

Description

Job Summary:

The Accounts Payable Lead oversees the company’s accounts payable function, ensuring invoices, payments, and related financial transactions are processed accurately, timely, and efficiently. This position manages day-to-day AP operations, maintains effective internal controls, manages vendor relationships, and ensures compliance with company policies and accounting procedures.

The ideal candidate is a highly organized, detail-oriented accounting professional with strong leadership, communication, analytical, and problem-solving skills. The ability to manage multiple priorities, meet deadlines, improve processes, and work effectively with employees, vendors, management, and the Accounting team is essential.

Responsibilities:

Job Responsibilities Include:

• Oversee daily accounts payable operations, ensuring accurate and timely processing of invoices and payments.
• Review and approve invoices, payment requests, and other AP transactions in accordance with company policies and approval requirements.
• Ensure invoices are properly coded, documented, authorized, and approved prior to payment.
• Coordinate weekly payment processing, including checks, ACH payments, and other electronic payment methods.
• Maintain accurate vendor records and serve as a primary contact for vendor payment inquiries and discrepancies.
• Research and resolve invoice discrepancies, duplicate payments, outstanding balances, and vendor account issues.
• Monitor AP aging and outstanding invoices to ensure timely resolution and payment within established terms.
• Identify and implement opportunities to improve efficiency, accuracy, automation, and financial controls.
• Work closely with the Controller and Accounting team to support accurate and timely financial reporting.
• Assist with audits and oversee annual vendor reporting requirements, including preparation and distribution of Form 1099s.
• Maintain confidentiality and compliance with company policies, accounting procedures, and applicable regulatory requirements.
• Perform other accounting and administrative duties as assigned.

Experience:

• Five or more years of accounts payable, accounting, or related financial experience preferred.
• Previous supervisory or management experience is a plus.
• Experience overseeing invoice processing, vendor payments, reconciliations, and issue resolution.
• Experience managing high-volume AP operations and multiple priorities preferred.

Education/Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred; equivalent education, training, and relevant experience may be considered.
• Strong knowledge of accounts payable processes, accounting principles, and internal controls.
• Proficiency with Microsoft Office, particularly Excel and Outlook; ERP or financial management software experience preferred.
• Strong analytical, problem-solving, organizational, and time-management skills with excellent attention to detail.
• Strong written and verbal communication skills and the ability to work effectively with employees, management, vendors, and external partners.
• Ability to handle confidential and sensitive financial information with professionalism and discretion.