Accounts Payable Lead

Green Key Resources; New York (NY); On-site; USD 85,000 - 105,000; Full time

Job summary

Green Key Resources seeks an experienced Accounts Payable Lead to oversee the daily AP function, ensuring invoices and payments are accurate and timely. You will serve as a primary contact for vendors and internal stakeholders while identifying improvements to AP processes and controls.

Ideal candidates bring 4+ years in AP, strong Excel skills, and hands-on ERP experience (NetSuite/SAP/Oracle/Dynamics/Sage/Workday). You will mentor junior staff and support month-end close activities.

Qualifications

• 4+ years of Accounts Payable or accounting experience.
• Experience as AP Lead / Senior AP Specialist / AP Supervisor.
• Proficient in Excel with advanced functions (VLOOKUP/XLOOKUP) and pivot tables.
• Experience with ERP/accounting systems (NetSuite, SAP, Oracle, Dynamics, Sage, Workday).
• Strong attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines.
• Mentoring junior AP staff and guiding process improvements.

Responsibilities

• Lead the daily Accounts Payable process from invoice receipt through payment.
• Review, code, and approve invoices with proper documentation.
• Manage three-way matching of invoices, purchase orders, and receiving documents.
• Oversee vendor setup, maintenance, and account reconciliations.
• Review AP aging and resolve outstanding invoices and discrepancies.
• Prepare and process ACH, wire, check, and other payment transactions.
• Monitor payment deadlines and ensure vendors are paid on time.
• Research and resolve invoice discrepancies with vendors and internal departments.
• Assist with month-end and year-end close activities, including AP accruals and reconciliations.
• Maintain accurate AP records and ensure compliance with policies and controls.
• Help train and provide guidance to AP staff.
• Identify opportunities to streamline AP processes and improve efficiency.
• Assist with audits and provide supporting documentation as needed.
• Generate AP reports and provide management with updates on liabilities and payment activity.

Skills

AP experience

AP leadership

Excel (VLOOKUP/XLOOKUP)

ERP systems

Attention to detail

Communication

Problem-solving

Prioritization

Mentorship

Tools

NetSuite

SAP

Oracle

Dynamics

Sage

Workday

Job description

We are seeking an experienced and detail-oriented Accounts Payable Lead to oversee the day-to-day AP function and ensure invoices, payments, and vendor accounts are processed accurately and efficiently. The AP Lead will serve as a key point of contact for vendors and internal stakeholders while helping to improve AP processes and maintain strong financial controls.

Responsibilities

• Lead the daily Accounts Payable process from invoice receipt through payment.
• Review, code, and approve invoices for accuracy and proper documentation.
• Manage three-way matching of invoices, purchase orders, and receiving documents.
• Oversee vendor setup, maintenance, and account reconciliations.
• Review AP aging and resolve outstanding invoices and discrepancies.
• Prepare and process ACH, wire, check, and other payment transactions.
• Monitor payment deadlines and ensure vendors are paid accurately and on time.
• Research and resolve invoice discrepancies with vendors and internal departments.
• Assist with month-end and year-end close activities, including AP accruals and reconciliations.
• Maintain accurate AP records and ensure compliance with company policies and internal controls.
• Help train and provide guidance to AP staff.
• Identify opportunities to streamline AP processes and improve efficiency.
• Assist with audits and provide supporting documentation as needed.
• Generate AP reports and provide management with updates on outstanding liabilities and payment activity.

Qualifications

• 4+ years of Accounts Payable or accounting experience.
• Prior experience as an AP Lead, Senior AP Specialist, or AP Supervisor preferred.
• Strong understanding of the full AP cycle.
• Experience with high-volume invoice processing.
• Strong Excel skills, including VLOOKUP/XLOOKUP and pivot tables.
• Experience with an ERP/accounting system such as NetSuite, SAP, Oracle, Dynamics, Sage, or Workday.
• Strong attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable working independently while also supporting and mentoring junior team members.

Preferred Skills

• Experience overseeing or mentoring AP staff.
• Experience with electronic payment platforms such as Bill.com, Coupa, Ariba, Ramp, or Concur.
• Experience with process improvement and AP automation.
• Knowledge of internal controls and audit requirements.