Accounts Payable Lead

Vaco Recruiter Services; Muncie (IN); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Discretionary bonuses

Job summary

Vaco Recruiter Services is hiring an AP Lead for a full-time on-site position in Muncie, IN. The role includes coordinating accounts payable activities, serving as the primary contact for escalated issues, and ensuring compliance with policies. The AP Lead will also assist with payment processing and month-end close activities, while identifying opportunities for process improvements. Eligible for discretionary bonuses, the position offers medical, dental, and vision insurance along with a 401(k) retirement plan.

Qualifications

• Experience in managing accounts payable functions.
• Familiarity with compliance standards and internal controls.
• Proficiency in financial reporting and metrics tracking.

Responsibilities

• Coordinate daily accounts payable activities.
• Serve as primary contact for escalated AP issues.
• Review invoice coding and approvals for completeness.
• Assist with payment processing activities.
• Monitor AP workflows and aging reports.
• Partner with departments to resolve discrepancies.
• Support month-end and year-end close activities.
• Identify opportunities for process improvements.
• Maintain accurate vendor records.
• Ensure compliance with policies and audit requirements.
• Provide training and guidance to AP staff.

Skills

Accounts payable management

Invoice processing

Vendor relations

Financial compliance

Process improvement

Job description

Vaco Indianapolis is partnered with a client in Muncie, IN to hire an AP Lead. This full‑time, direct hire position is on‑site and has no direct reports or supervisory responsibilities.

Key Responsibilities

• Coordinate and support daily accounts payable activities to ensure accuracy, timeliness, and compliance with internal controls.
• Serve as the primary point of contact for escalated AP issues, complex invoices, and vendor inquiries.
• Review invoice coding, approvals, and payment documentation for completeness and adherence to company policies.
• Assist with payment processing activities including ACH, wire transfers, checks, and employee reimbursements.
• Monitor AP workflows, aging reports, and processing queues to help maintain service level expectations.
• Partner with internal departments to resolve invoice discrepancies, purchase order mismatches, and payment issues.
• Support month‑end and year‑end close activities, including accruals, reconciliations, and reporting.
• Identify opportunities for process improvement and assist with implementation of efficiencies and automation initiatives.
• Maintain accurate vendor records, including W‑9 documentation and tax‑related information.
• Ensure compliance with company policies, accounting standards, and audit requirements.
• Provide training, onboarding assistance, and day‑to‑day guidance to AP staff as a senior team resource.
• Assist management with reporting, metrics tracking, and special projects as needed.

Compensation & Benefits

Salary range for this role is disclosed per local law. Eligible for discretionary bonuses. Medical, dental, and vision insurance, along with a 401(k) retirement plan, are offered.