Accounts Payable / Expense Processing Specialist

Australia-Employment; Washington (District of Columbia); On-site; USD 34,000 - 41,000; Full time

Job summary

Jobot is seeking an Accounts Payable / Expense Processing Specialist in Washington, DC for an in‑office, high‑volume role. You will enter financial data, review submissions, and manage the AP inbox, ensuring timely processing in line with internal controls.

Ideal candidates will have experience in accounts payable, data entry, and familiarity with ERP or accounting systems, with a degree in accounting or finance preferred.

Qualifications

• Experience in accounts payable, accounting, or data entry.
• Experience in professional services or structured environment is a plus.
• Exposure to financial or accounting systems (ERP experience is advantageous).
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

Responsibilities

• Process a high volume of invoices and expense transactions, including voucher creation and data entry into the accounting system
• Monitor and manage the Accounts Payable inbox, ensuring timely review and appropriate routing of incoming requests
• Review submissions for completeness and required supporting documentation prior to processing
• Process corporate card reconciliations and enter related data into the accounting system
• Follow established procedures and internal controls to ensure accuracy and compliance
• Maintain organized records and supporting documentation within a document management system
• Handle sensitive financial information with professionalism and discretion

Skills

Attention to detail

Data entry

Time management

Communication

Organization

Education

Associate/Bachelor in Accounting or Finance

Tools

Microsoft Word

Microsoft Excel

ERP systems

Accounting software

Job description

Accounts Payable / Expense Processing Specialist

$25 - $30 per hour | Washington, DC | On-site | Consulting

Legal Field | Accounts Payable & Expense Processor

A bit about us:

Recognized by leading industry publications and directories, our organization is known for excellence within the legal industry, delivering high-impact solutions across complex and highly regulated matters. Our team combines deep regulatory, technical, and advisory expertise, enabling us to provide practical, business-focused guidance that helps clients navigate risk and drive long-term success.

Our impact is further strengthened by a collaborative, growth-oriented culture built on mentorship, continuous learning, and professional development. Our business professionals are integral to our success, contributing across finance, operations, technology, talent, and marketing functions. They are valued as strategic partners, supported through ongoing development opportunities, and empowered to make meaningful contributions to both our culture and overall performance.

Why join us?

• Make an Immediate Impact – Step into a role where your contributions are meaningful from day one, supporting key initiatives and high-priority projects.
• Gain Valuable Experience – Build your skillset in a dynamic, fast-paced environment with exposure to cross-functional teams and real-world business challenges.
• Flexible Opportunity – Enjoy the ability to contribute in a contract capacity while gaining hands‑on experience and expanding your professional network.
• Collaborative Team Environment – Work alongside experienced professionals in a supportive, team‑oriented setting that values knowledge sharing and efficiency.
• Potential for Extension or Growth – High performers may be considered for future opportunities as business needs evolve.

Job Details

Accounts Payable / Expense Processing Specialist

Department: Finance

Reports To: Accounts Payable Supervisor

Schedule: Monday–Thursday (In Office)

Position Summary

The Accounts Payable / Expense Processing Specialist supports the organization’s Accounts Payable and corporate expense functions through high-volume data entry and transaction processing. This role is responsible for accurately entering financial data into the accounting system, managing incoming requests, and ensuring transactions are processed in accordance with internal guidelines and procedures.

This position requires strong attention to detail, the ability to follow established processes, and the ability to manage multiple tasks efficiently in a fast‑paced environment.

Key Responsibilities

• Process a high volume of invoices and expense transactions, including voucher creation and data entry into the accounting system
• Monitor and manage the Accounts Payable inbox, ensuring timely review and appropriate routing of incoming requests
• Review submissions for completeness and required supporting documentation prior to processing
• Process corporate card reconciliations and enter related data into the accounting system
• Follow established procedures and internal controls to ensure accuracy and compliance
• Maintain organized records and supporting documentation within a document management system
• Handle sensitive financial information with professionalism and discretion

Qualifications

• Prior experience in accounts payable, accounting, or data entry preferred
• Experience within a professional services or structured business environment is a plus
• Exposure to financial or accounting systems (experience with ERP platforms is advantageous)
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

Skills & Competencies

• Strong attention to detail and accuracy
• Ability to follow instructions and established processes
• Ability to manage a high-volume workload efficiently
• Strong organizational and time-management skills
• Ability to prioritize tasks and meet deadlines in a fast‑paced environment
• Proficiency in Microsoft Office (Word and Excel)
• Strong written and verbal communication skills

Work Environment

• In‑office role with a structured weekly schedule
• High-volume, deadline‑driven environment
• Requires consistent focus and accuracy in repetitive processing tasks

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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