Accounts Payable Coordinator: Invoices & Vendor Relations

WHSmith North America; Las Vegas (NV); On-site; USD 45,000 - 65,000; Full time

Job summary

WHSmith North America is seeking an Accounts Payable professional to process invoices, verify against POs and contracts, and reconcile vendor statements. The role involves maintaining vendor relationships, handling inquiries, and ensuring accurate expense coding and GL postings.

The ideal candidate will manage daily invoice processing and support special projects as needed, contributing to accurate financial records across our North American operations.

Responsibilities

• Process invoices in a timely and accurate manner.
• Verify vendor invoices against purchase orders and contracts.
• Maintain vendor relationships and resolve any discrepancies.
• Reconcile vendor statements.
• Audit, input and verify invoices on a daily basis - review payable invoices for accuracy, matching to purchase orders and coding payable invoices with correct general ledger codes.
• Handle customer service calls and emails from internal & external customers - research and resolve a variety of internal inquiries concerning account status.
• Make appropriate invoice distribution entries to ensure accurate accounting of expenses - analyzing, researching, identifying and reconciling accounts for accuracy and current status in accordance with company accounting rules.
• Respond to the vendors and internal departments units with timely and accurate information
• Assist with Special Projects when needed

Job description

WHSmith North America is seeking an Accounts Payable professional to process invoices, verify against POs and contracts, and reconcile vendor statements. The role involves maintaining vendor relationships, handling inquiries, and ensuring accurate expense coding and GL postings.

The ideal candidate will manage daily invoice processing and support special projects as needed, contributing to accurate financial records across our North American operations.