Accounts Payable Specialist

Compal USA Technology Inc.; Hutto (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Compal USA Technology Inc. is seeking an Accounts Payable Specialist in Texas to manage high-volume invoice processing, matching, and payment execution. The role supports month-end close, AP accruals, and vendor account reconciliations within a SOX-compliant environment.

Responsibilities include validating pricing and terms, resolving discrepancies with Procurement, and handling vendor inquiries. ERP SAP experience and strong Excel skills are required for accurate financial reporting.

Qualifications

• 4+ years of Accounts Payable or general accounting experience.
• Experience with invoice processing, payment terms, and AP workflows.
• ERP systems experience; SAP preferred.
• Proficiency in Excel (VLOOKUP, pivot tables).
• Knowledge of U.S. GAAP and SOX compliance.

Responsibilities

• Process high-volume vendor invoices (PO and non-PO) and perform 2-way/3-way matches.
• Validate pricing, quantities, tax, payment terms, and GL coding.
• Resolve discrepancies with Procurement, Receiving, and stakeholders.
• Respond to vendor inquiries regarding payments, statements, and invoice status.
• Reconcile vendor accounts and research aged items or disputes.
• Support month-end close with AP accruals and reconciliations.
• Maintain AP aging reports and assist cash-flow forecasting.
• Provide documentation for audits.

Skills

AP knowledge

Excel (VLOOKUP)

SAP

US GAAP

SOX compliance

Vendor management

Analytical skills

Tools

SAP

Coupa

Ariba

Tipalti

Stampli

Job description

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payment execution, and maintenance of vendor accounts. This role ensures compliance with company policies, internal controls, and accounting standards while supporting daily operations within the Finance organization.

Job Responsibilities:

• Receive, review, and process high‑volume vendor invoices (PO and non‑PO).
• Perform 2‑way and 3‑way match against purchase orders and goods receipts.
• Validate pricing, quantities, tax, payment terms, and GL coding.
• Resolve discrepancies by coordinating with Procurement, Receiving, and business stakeholders.
• Respond to vendor inquiries regarding payments, statements, and invoice status.
• Reconcile vendor accounts and research aged items or disputes.

Payment Execution

• Prepare weekly payment runs (ACH, wire, check, virtual card).
• Ensure payments comply with company policies, DOA, and cash‑flow schedules.
• Capture early‑payment discounts when applicable.

Compliance & Controls

• Follow SOX controls, segregation of duties, and approval workflows.
• Ensure compliance with tax requirements (W‑9, 1099 reporting).
• Prevent duplicate payments and identify potential fraud risks.

Month‑End & Reporting

• Support month‑end close by preparing AP accruals and reconciliations.
• Maintain AP aging reports and assist with cash‑flow forecasting.
• Provide documentation for internal and external audits.

Systems & Process Improvement

• Work within ERP systems (SAP) to process AP transactions.
• Support AP automation tools (OCR, workflow systems, vendor portals).
• Recommend process improvements to enhance efficiency and accuracy.

Required Qualifications

• Min 4 years of Accounts Payable or general accounting experience.
• Strong understanding of invoice processing, payment terms, and AP workflows.
• Experience with ERP systems (SAP preferred).
• Proficiency in Excel (VLOOKUP, pivot tables).
• High attention to detail and accuracy.
• Experience in a mid‑size or large corporate environment.
• Knowledge of U.S. GAAP and SOX compliance.
• Familiarity with tax engines (Avalara, Vertex, ONESOURCE) is a plus.
• Experience with AP automation tools (Coupa, Ariba, Tipalti, Stampli).