Accounts Payable Coordinator

Marshall Retail Group; Las Vegas (NV); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401k with company match

Employee Discounts

Commuter Benefits

Time Off

Job summary

WHSmith North America is seeking an Accounts Payable Coordinator to join our Las Vegas Support Center. You will manage invoice entry, PO and non-PO based processing, and respond to vendor inquiries.

This role requires 3+ years in retail/accounts payable, a Bachelor's in Accounting or Finance, and proficiency with Excel and Word. Familiarity with Great Plains and APTOS is a plus. Pay is $24.00 per hour.

Qualifications

• 3+ years’ experience in retail/inventory related accounts payable.
• Bachelor’s Degree in Accounting or Finance preferred.
• Vendor statement reconciliation experience and PO matching a plus.

Responsibilities

• Process invoices in a timely and accurate manner.
• Verify vendor invoices against purchase orders and contracts.
• Maintain vendor relationships and resolve discrepancies.
• Reconcile vendor statements.
• Audit, input and code invoices with correct general ledger entries.
• Respond to vendor and internal inquiries regarding account status.
• Assist with special projects when needed.

Skills

Accounts payable

Excel

Word

Education

Bachelor’s Degree in Accounting or Finance

Tools

Great Plains

APTOS

Job description

WHSmith North America has an exciting opportunity for an Accounts Payable Coordinator to join our team in Las Vegas, NV!

Join our Support Center and be a pivotal resource to our field and distribution teams —where innovation, cross-functional collaboration, and career growth come together in an exciting environment!

As the Accounts Payable Coordinator, you will be responsible for various aspects of the payables process including invoice entry for goods and services (PO and Non-PO based), monitoring open/un-invoiced purchase orders, participation in the weekly check run, and responding to vendor payment status requests and related communications, among various other tasks.

What You’ll DO

• Process invoices in a timely and accurate manner.
• Verify vendor invoices against purchase orders and contracts.
• Maintain vendor relationships and resolve any discrepancies.
• Reconcile vendor statements.
• Audit, Input and verify invoices on a daily basis - review payable invoices for accuracy, matching to purchase orders and coding payable invoices with correct general ledger codes
• Handle customer service calls and emails from internal & external customers – research and resolve a variety of internal inquiries concerning account status
• Make appropriate invoice distribution entries to ensure accurate accounting of expenses – analyzing, researching, identifying and reconciling accounts for accuracy and current status in accordance with company accounting rules
• Respond to the vendors and internal departments units with timely and accurate information
• Assist with Special Projects when needed

Pay: $24.00 hourly

MORE REASONS TO JOIN THE WHSMITH NORTH AMERICA TEAM

• Excellent Medical, Dental & Vision Insurance, Life Insurance, Short & Long-Term Disability Insurance
• Competitive Compensation
• Exceptional Time-Off Benefits including FTO and Holidays
• Growth opportunities and opportunities for career development
• 401k with company match
• Employee Assistance Program
• Commuter Benefits
• Incredible Employee Discounts through our Discount Marketplace!

About WHSmith North America

WHSmith is a leading global travel retailer with over 1,700 stores across 30 countries worldwide. WHSmith North America, incorporating Marshall Retail Group (MRG) and InMotion, represents over half of the Company’s international store estate, with a collection of attractive, successful specialty retail stores located in airports and resorts across North America.

EEO/ADA/DFWP

WHSmith North America is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sexual orientation, national origin/ancestry, age, gender identity, gender expression, military/veteran status, marital status, disability status or any other basis prohibited by law.

Qualifications:

• 3+ years’ experience in retail/inventory related accounts payable
• Bachelor’s Degree, preferably in Accounting or Finance, preferred
• Vendor statement reconciliation expertise required
• Purchase order matching and inventory issue resolution
• Experience with Great Plains and APTOS a plus
• Prior retail accounting experience a plus
• Highly skilled in Excel and Word

Additional Requirements

• Frequent sitting
• Limited standing, walking, climbing, crouching, bending, pushing, or pulling
• Limited travel or overnight
• Occasional travel or overnight
• Frequent travel or overnight; including international
• Normal or corrected vision and hearing
• Can distinguish varying or specific colors, patterns, or materials
• Fluency in English is required for training, customer interactions, and ensuring compliance with company policies and procedures
• Typically, indoors
• Typically, at a consistent temperature
• Lift 0-25 lbs.
• Use of fine motor hand functions