Accounts Payable Coordinator - Fast-Paced, Detail-Oriented

associacareers; Bedford (NH); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Disability insurance

Wellness programs

Job summary

Associa seeks an AP Clerk to join our Bedford, NH team as an A/P Coordinator. You will work closely with clients and vendors and partner with Associa departments to provide timely billing support.

Key responsibilities include processing payables, coding invoices, and resolving discrepancies, while maintaining vendor records and supporting audits. Strong communication and MS Office skills are essential.

Qualifications

• General knowledge of Accounts Receivable, Accounts Payable and General Ledger activity is preferred.
• Knowledge of Audit Reports and GAAP principles.
• Strong written and verbal communication skills.
• Professional communication skills (phone, interpersonal, written, verbal).
• Self-motivated, proactive, detail oriented and a team player.

Responsibilities

• Work closely with Community Managers to assist with answering financial questions.
• Manage day to day payable processing across assigned portfolio of associations.
• Review invoices for appropriate coding, association allocation, approvals, documentation, and payment terms.
• Research and resolve AP discrepancies, including duplicate payments and vendor issues.
• Maintain vendor records and assist with required documentation (W-9s, COIs, etc.).
• Handle high volume transactions with accuracy and meet processing deadlines.
• Collaborate with outside auditors to answer questions and provide reports.

Skills

Accounts payable knowledge

Accounts receivable knowledge

US GAAP knowledge

MS Office proficiency

Written and verbal communication

Time management

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Associa seeks an AP Clerk to join our Bedford, NH team as an A/P Coordinator. You will work closely with clients and vendors and partner with Associa departments to provide timely billing support.

Key responsibilities include processing payables, coding invoices, and resolving discrepancies, while maintaining vendor records and supporting audits. Strong communication and MS Office skills are essential.