Accounts Payable Coordinator

Associa; Bedford (NH); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Disability insurance

Wellness and development initiatives

Job summary

Associa is seeking an organized and detail-oriented Accounts Payable Coordinator to contribute to its property management team. This role involves maintaining financial records, processing payments, and ensuring accurate account reconciliations. Applicants should have at least 2 years of relevant experience and strong communication skills.

Benefits include competitive medical, dental, and vision insurance, along with a 401k plan. Associa is recognized as a Great Place to Work, emphasizing employee wellness and professional development.

Qualifications

• 2 years of experience related to Accounts Payable responsibilities.
• Ability to analyze and interpret financial data.
• Skill in organizing resources and establishing priorities.

Responsibilities

• Post assessments, fees, and charges to owner ledgers accurately.
• Process payments received through checks, ACH, or online portals.
• Reconcile accounts receivable balances and assist with financial statements.
• Monitor delinquent accounts and initiate actions as per policy.
• Communicate with homeowners and internal teams to resolve billing issues.
• Maintain accurate records in accounting systems.
• Support month-end close activities and audits.

Skills

Organizational skills

Attention to detail

Interpersonal skills

Knowledge of accounting principles

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Accounts Payable Coordinator and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team.

What We Offer

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

How Our Employees Make an Impact

The Accounts Payable Coordinator plays a critical role in maintaining accurate financial records and supporting cash flow across the organization. This position requires a solid understanding of accounts receivable reconciliations and financial statement preparation, along with strong multitasking and attention‑to‑detail skills. The A/R Coordinator works closely with multiple departments in a fast‑paced environment to ensure timely and accurate payment processing.

Duties include but are not limited to:

• Post scheduled assessments, fees, and miscellaneous charges to owner ledgers accurately and in accordance with governing documents and company policy
• Process and apply payments received through multiple platforms (checks, ACH, online portals, lockbox, etc.) on a semi‑weekly basis
• Reconcile accounts receivable balances and assist with financial statement preparation as needed
• Monitor delinquent accounts and initiate delinquency actions in accordance with established policies and timelines
• Communicate professionally with homeowners, board members, and internal teams via phone and email to resolve billing questions and payment issues
• Maintain accurate records in accounting and property management systems
• Support month‑end close activities, audits, and reporting related to accounts receivable

Requirements

• 2 years of experience (or an appropriate combination of education and experience) directly related to the duties and responsibilities specified.
• Skill in organizing resources and establishing priorities.
• Knowledge of accounting principles, procedures, and standard.
• Ability to analyze and interpret financial data.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community and office.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.