Accounts Payable Specialist - Property Management

associacareers; Bedford (NH); On-site; USD 42,000 - 62,000; Full time

Job summary

Associa, a dynamic property management company, seeks an Accounts Payable Coordinator to support cash flow and maintain accurate financial records across our portfolio. The role requires attention to detail, strong communication, and the ability to manage high‑volume AP tasks.

Duties include processing invoices, coding and approvals, maintaining vendor records, resolving AP discrepancies, and assisting with audits.

Qualifications

• General knowledge of Accounts Receivable, Accounts Payable and General Ledger activity a must.
• Knowledge of Audit Reports.
• Knowledge of accounting principles, practices and procedures (US GAAP).
• Possess good written and communication skills.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self-motivated, proactive, detail oriented and a team player.
• Knowledge of Microsoft Office products (Word, Excel, Outlook) at a proficient level.
• Confidentiality and discretion in the performance of all duties and responsibilities.
• Time management and time critical prioritization skills.
• Bachelor's Degree Preferred.

Responsibilities

• Work closely with Community Managers to assist with answering financial questions.
• Manage day to day payable processing across assigned portfolio of associations, ensuring invoices are processed accurately and timely.
• Review invoices for appropriate coding, association allocation, approvals, supporting documentation, and payment terms.
• Research and resolve AP discrepancies, including duplicate payments, vendor account issues, missing information, and payment inquires.
• Maintain vendor records and assist with required documentation, including W9s, COIs, etc.
• Manage a high volume of transactions while maintaining strong attention to detail and meeting established processing deadlines.
• Work with outside auditors to answer questions and provide necessary reports.
• Evaluate, analyze and prioritize data in various forms and formats.
• Other duties as assigned

Skills

Accounts Payable

Accounts Receivable

General Ledger

Attention to detail

Communication skills

Education

Bachelor's Degree Preferred

Tools

Microsoft Office

Job description

Associa, a dynamic property management company, seeks an Accounts Payable Coordinator to support cash flow and maintain accurate financial records across our portfolio. The role requires attention to detail, strong communication, and the ability to manage high‑volume AP tasks.

Duties include processing invoices, coding and approvals, maintaining vendor records, resolving AP discrepancies, and assisting with audits.