Accounts Payable Coordinator

associacareers; Bedford (NH); On-site; USD 42,000 - 62,000; Full time

Job summary

Associa, a dynamic property management company, seeks an Accounts Payable Coordinator to support cash flow and maintain accurate financial records across our portfolio. The role requires attention to detail, strong communication, and the ability to manage high‑volume AP tasks.

Duties include processing invoices, coding and approvals, maintaining vendor records, resolving AP discrepancies, and assisting with audits.

Qualifications

• General knowledge of Accounts Receivable, Accounts Payable and General Ledger activity a must.
• Knowledge of Audit Reports.
• Knowledge of accounting principles, practices and procedures (US GAAP).
• Possess good written and communication skills.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self-motivated, proactive, detail oriented and a team player.
• Knowledge of Microsoft Office products (Word, Excel, Outlook) at a proficient level.
• Confidentiality and discretion in the performance of all duties and responsibilities.
• Time management and time critical prioritization skills.
• Bachelor's Degree Preferred.

Responsibilities

• Work closely with Community Managers to assist with answering financial questions.
• Manage day to day payable processing across assigned portfolio of associations, ensuring invoices are processed accurately and timely.
• Review invoices for appropriate coding, association allocation, approvals, supporting documentation, and payment terms.
• Research and resolve AP discrepancies, including duplicate payments, vendor account issues, missing information, and payment inquires.
• Maintain vendor records and assist with required documentation, including W9s, COIs, etc.
• Manage a high volume of transactions while maintaining strong attention to detail and meeting established processing deadlines.
• Work with outside auditors to answer questions and provide necessary reports.
• Evaluate, analyze and prioritize data in various forms and formats.
• Other duties as assigned

Skills

Accounts Payable

Accounts Receivable

General Ledger

Attention to detail

Communication skills

Education

Bachelor's Degree Preferred

Tools

Microsoft Office

Job description

Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Accounts Payable Coordinator and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team.

What We Offer?

Associa offers a competitive benefits package to our full-time employees including medical, dental, and vision insurance, 401k, disability insurance, and support with wellness and development initiatives and more. We have been designated Great Place to Work for six consecutive years and many of our locations are awarded as Best and Brightest.

How Our Employees Make an Impact:

The Accounts Payable Coordinator plays a critical role in maintaining accurate financial records and supporting cash flow across the organization. This position requires a solid understanding of accounts receivable reconciliations and financial statement preparation, along with strong multitasking and attention-to-detail skills. The A/P Coordinator works closely with multiple departments in a fast-paced environment to ensure timely and accurate payment processing.

Duties include but are not limited to:

• Work closely with Community Managers to assist with answering financial questions.
• Manage day to day payable processing across assigned portfolio of associations, ensuring invoices are processed accurately and timely.
• Review invoices for appropriate coding, association allocation, approvals, supporting documentation, and payment terms.
• Research and resolve AP discrepancies, including duplicate payments, vendor account issues, missing information, and payment inquires.
• Maintain vendor records and assist with required documentation, including W9s, COIs, etc.
• Manage a high volume of transactions while maintaining strong attention to detail and meeting established processing deadlines.
• Work with outside auditors to answer questions and provide necessary reports.
• Evaluate, analyze and prioritize data in various forms and formats.
• Other duties as assigned

• General knowledge of Accounts Receivable, Accounts Payable and General Ledger activity a must.
• Knowledge of Audit Reports.
• Knowledge of accounting principles, practices and procedures (US GAAP).
• Possess good written and communication skills.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self-motivated, proactive, detail oriented and a team player.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Confidentiality and discretion in the performance of all duties and responsibilities.
• Time management and time critical prioritization skills.
• Bachelor's Degree Preferred.